WEBVTT 00:00:00.000 --> 00:00:00.000 All right. 00:00:00.000 --> 00:00:01.000 Hello, everyone. thank you for joining us. 00:00:01.000 --> 00:00:07.000 Alright we are we are recording this, a teaching tool kit workshop. 00:00:07.000 --> 00:00:10.000 And we'll go ahead and begin. 00:00:10.000 --> 00:00:21.000 So again, thank you for joining us today. My name is Amy Pinkerton, I'm an instructional designer at the Center for Teaching and Learning, and I will be monitoring the chat while we're going through today's workshop. 00:00:21.000 --> 00:00:29.000 So if you have any questions throughout please post them in the zoom chat. And they're also be opportunities for live q amp a throughout the session. 00:00:29.000 --> 00:00:33.000 I'd like to introduce our special guest speakers today. 00:00:33.000 --> 00:00:45.000 We're joined by Mary Munoz, who is the senior technical writer for the Center for Teaching and Learning, and she's been working with CTL to create engaging and accessible presentations, since 1999. 00:00:45.000 --> 00:00:54.000 So Mary It is a pleasure to have you here. And she currently leads a team of six technical writers and to medical illustrators. 00:00:54.000 --> 00:01:10.000 And we're also joined by our other special guest, Ryan fall Jimmy, who is the medical illustrator for CCL. She started working for Johns Hopkins, soon after completing Graduate School in 2005 and Ryan received her bachelor's in biology from College of 00:01:10.000 --> 00:01:26.000 William and Mary and her master's in biomedical communication from UT Southwestern Medical Center, and now she works in a team of two, including medical illustration and graphic design assistant Liz, to create accurate, accessible and beautiful images 00:01:26.000 --> 00:01:34.000 for the schools online courses so thank you again for joining us today Mary and Brian. 00:01:34.000 --> 00:01:39.000 Right. And I believe Mary will start us off. 00:01:39.000 --> 00:01:47.000 Hi everybody. Good morning and thank you. I'm going to go ahead I apologize, I'm in the sun and I can't really move myself up because I have two screens. 00:01:47.000 --> 00:02:00.000 So I hope you can see my slides if you have any problems just let me know. But, but we'll share the PDF of the slides afterwards, just in case. 00:02:00.000 --> 00:02:02.000 Can everybody see my slide. 00:02:02.000 --> 00:02:05.000 Yes, yes. Okay. Perfect. Thank you. 00:02:05.000 --> 00:02:24.000 So, again, my name is Mary Munoz and I'm a technical writer in the Center for Teaching and Learning at school of public health, and I'm here with Ryan fun Jimmy, I medical illustrator, and today we're going to give us a basic yet important overview of 00:02:24.000 --> 00:02:34.000 In addition, we'll give you a few easy tips on what you can do right now to make your PowerPoint slides accessible in terms of US law regarding electronic accessibility. 00:02:34.000 --> 00:02:45.000 I learning about and implementing, just a few suggestions, your materials will be more useful and valuable to your students. 00:02:45.000 --> 00:02:55.000 So, how can a CTO technical writer help you. We are a team of six tech writers and a medical illustrator Ryan, we also have a medical illustrator intern, Liz. 00:02:55.000 --> 00:03:12.000 We actually function more is editors, not writers to edit your materials to ensure quality clarity consistency and accessibility of your public health lecture, we take our jobs very seriously and helping you produce and publish the highest quality materials, 00:03:12.000 --> 00:03:15.000 under the Johns Hopkins name. 00:03:15.000 --> 00:03:22.000 And we do want to stress that your online lecture is actually a published work under the Johns Hopkins name and copyright protection. 00:03:22.000 --> 00:03:38.000 As we all know, that is a very high standard lectures and let's be top notch and academic and scientific content, as well as their professional appearance readability and accessibility as an online lecture, we are your publishing partners. 00:03:38.000 --> 00:03:49.000 Let's make this simple with some easy do's and don'ts. We will start with some basics that will help you in your lectures, as well as other writing tasks that you may have in your daily work. 00:03:49.000 --> 00:03:55.000 The first do is to relax and know that we will take care of all of the editorial and layout concerns for you. 00:03:55.000 --> 00:04:09.000 That is, we edit for grammar, punctuation, spelling parallel structure, organization, and copyright and fair use. 00:04:09.000 --> 00:04:21.000 Amy, did you want to go over to this. Okay, oh yeah so we're going to open our very first poll for the session. So I'll go ahead and open the poll. 00:04:21.000 --> 00:04:39.000 And our first question is have you ever used a PowerPoint template. And also, have you ever used layouts and a PowerPoint template, so we wanted to sort of gauge, a baseline here for how familiar you familiar you are with PowerPoint templates and layouts. 00:04:39.000 --> 00:04:47.000 So we'll give that a few more seconds. 00:04:47.000 --> 00:04:49.000 All right, we'll give it one more. 00:04:49.000 --> 00:04:56.000 A couple more seconds. 00:04:56.000 --> 00:05:10.000 Okay, so I'll go ahead and end the poll, and share the results. So it looks like a good number of you have used a PowerPoint template a couple of you are not sure but chances are you probably have, which we'll get to you in a moment. 00:05:10.000 --> 00:05:24.000 And then some have used PowerPoint template layouts and some have nots so and that's sort of what we were expecting So, and maybe we'll, we'll get into more about what is a PowerPoint template and then also why you should use layouts, but thank you for 00:05:24.000 --> 00:05:34.000 sharing us to sharing this with us to give us a baseline about how much we should share. 00:05:34.000 --> 00:05:41.000 Okay, so that's great news. That's great news. Thank you, Amy. That's actually higher than I thought so, I'm pleasantly surprised. 00:05:41.000 --> 00:05:54.000 So, the on the next step. The first do actually is to you, I piracy deal template do use our CTO template, it's easy, it's designed for you and it's accessible. 00:05:54.000 --> 00:06:05.000 The colors, fonts and styles and our template match those design styles that are set by our external affairs department. It's important to keep a consistent look and feel to all school materials. 00:06:05.000 --> 00:06:13.000 First, just look for the Layout button in PowerPoint, it shows all the slide layouts we've designed for your material. I'll show you in a minute. 00:06:13.000 --> 00:06:28.000 Second, we designed this template based on 20 years of editing JHSPH public health lectures. If your material doesn't work with many layouts we have designed, we simply will create a new layout for your material, a template is important in general because 00:06:28.000 --> 00:06:33.000 it follows a set reading order a requirement under us accessibility law. 00:06:33.000 --> 00:06:38.000 For example, let me show you how this slide is set for a screen reader. 00:06:38.000 --> 00:06:45.000 I'm going to pop over to my presentation and cancel out of it for a second. So you can see this. 00:06:45.000 --> 00:06:57.000 So if you go to, I use a Mac version of PowerPoint but it's the same on all versions, if you go to your selection pain in your PowerPoint slide. 00:06:57.000 --> 00:07:03.000 This is the reading layout, so basically it goes from bottom to top. It's a little counterintuitive. 00:07:03.000 --> 00:07:16.000 So, the screen reader which is somebody who might have low vision might use a screen reader, it's going to know to read this slide because it's set as a layout and a template, it's going to read first the title, then this placeholder. 00:07:16.000 --> 00:07:18.000 Then this placeholder. 00:07:18.000 --> 00:07:27.000 Then the next text box, then the next text box. All the Way, including the source box, and over to the page number. 00:07:27.000 --> 00:07:36.000 So, that's pretty important for the screen reader to know the correct order because it's the hierarchy of the information that you want to present to the student. 00:07:36.000 --> 00:07:50.000 The other thing I wanted to show you here is the layouts. If you open our template and create your presentation straight from our template which is a PHP file, you'll see all these different layouts, one column two column two columns with a caption bar, 00:07:50.000 --> 00:08:06.000 two columns with the caption bar at the bottom, many different colors styles and these are all of the ones that are in sync with the external affairs, pop back to my presentation for you. 00:08:06.000 --> 00:08:19.000 So the most important to take home advice on this slide is a place for everything and everything in its place in a template. Every item, whether it be a text or an image needs to live in a preset placeholder on your slide. 00:08:19.000 --> 00:08:31.000 If that last sentence makes no sense and you're not sure what a template is I'm happy to show you how you can use ours, you can just email me and I'll give you my email address, at the end of the presentation. 00:08:31.000 --> 00:08:43.000 So I template also includes an accessible table that is it has the proper shading border lines and font size. But don't worry, we have it all set up for you here. 00:08:43.000 --> 00:08:56.000 I template also includes an accessible timeline that you can fill in. If you use this template layout to create your timeline, the information will be able to be read by screen reader, making it accessible to all students to include more data, you would 00:08:56.000 --> 00:09:01.000 just simply add another slide 00:09:01.000 --> 00:09:15.000 do know that we can help you set up slides with equations, if you have a lecture of course with many equations. Let us know in advance. It's now possible to make equations accessible to screen readers, the most important thing to remember is that you 00:09:15.000 --> 00:09:24.000 should use the PowerPoint Equation Editor to enter all equations equations should not be images. 00:09:24.000 --> 00:09:33.000 In terms of copyright and accessibility, please be sure to include full source information. If you pull tables and figures from journal articles, which are copyright protected. 00:09:33.000 --> 00:09:39.000 We have designed to source box at the bottom of the slide to hold this type of text. 00:09:39.000 --> 00:09:55.000 It's very helpful to include the journal DIY link because it helps with accessibility. For example, students can access full caption information for images us and slides, please be sure to also include source information for photos and other images, Ryan 00:09:55.000 --> 00:10:03.000 is going to share some copyright free image websites for you to bookmark. I'm going to jump over to my presentation and I just want to show you really quickly. 00:10:03.000 --> 00:10:11.000 How that this is the deal I link here at the bottom of the slide it's in this source box, so this deal I link. 00:10:11.000 --> 00:10:20.000 It think it's a direct object identifier it's basically, it will never change that link lives is written in stone on those even though it's on the web. 00:10:20.000 --> 00:10:22.000 So if I click on it. 00:10:22.000 --> 00:10:32.000 It's going to open up. It's going to take a minute to your PowerPoint, but it's going to open up to the journal website. 00:10:32.000 --> 00:10:35.000 Sorry I think my husband is also online. 00:10:35.000 --> 00:10:47.000 It's a little slow, so it'll go here where you're able to download the PDF and the student can grab more information about that particular graph, it might have more information that we've included in the alt text so that's pretty important to do and very 00:10:47.000 --> 00:10:52.000 helpful. 00:10:52.000 --> 00:11:04.000 Okay, So here is a don't cartoons are fun and they lighten up the mood and we all appreciate a little bit of humor art and science. However, cartoons are artwork created by artists. 00:11:04.000 --> 00:11:15.000 The art is protected by a high level of copyright. Just because you have a non watermark cartoon and credit the source, does not mean that you have permission to use the cartoon. 00:11:15.000 --> 00:11:24.000 Remember, your lecture is being published under the Johns Hopkins name, so we would be republishing the artwork. So what can you do. 00:11:24.000 --> 00:11:34.000 So I would suggest do ask for permission, dig a little bit deeper. You can usually find copyright and legal information at the bottom of most websites. 00:11:34.000 --> 00:11:43.000 Look at this one from Gary Larson, he specifically bands reproducing his art, quote, without prior written permission of the copyright owner and quote. 00:11:43.000 --> 00:11:56.000 So you could ask him, in general, it doesn't hurt to ask, and be sure to mention that it would be for educational purposes. If you obtain information, we can include the cartoon and your presentation. 00:11:56.000 --> 00:12:06.000 Here is another don't and it's a big one. This is a very basic, but probably the most ignored advice. Don't cram too much information on slides. 00:12:06.000 --> 00:12:19.000 How does this slide, look, see you. Remember, students may be listening to and viewing your lecture on a desktop, laptop, iPad and iPad Mini, or a smartphone 00:12:19.000 --> 00:12:37.000 overloading is overwhelming. Let's break up that busy slide into two sides. In the first slide, for example, you could talk about Jon Snow. The photo of Jon Snow is just decorative, it breaks up the tax and adds interest. 00:12:37.000 --> 00:12:50.000 That is when it's easy to see and that the size of a postage stamp, maybe cut some of the lengthy text and just include a general point for navigating through the slide as students listen to your voice. 00:12:50.000 --> 00:13:00.000 Then on slide two, you could talk about the pump, breaking the content into two sides makes the presentation clean and clear for your students. 00:13:00.000 --> 00:13:02.000 Or here's another option. 00:13:02.000 --> 00:13:11.000 This is where you might want to show the photos in the larger size, show some decorative images and talk over them while you present an intro to the topic. 00:13:11.000 --> 00:13:23.000 Then get down to business with only the text. No matter which way you choose to present always aim for clean and uncluttered slides for your students. 00:13:23.000 --> 00:13:37.000 I'd like to thank you very much. Here's my email address if you have any questions and I'm happy to help you work with templates and anything you might need. 00:13:37.000 --> 00:13:51.000 I think we have a moment. Does anyone have any questions or comments I know we covered a lot of information. So you might have questions about templates and layouts, or perhaps about how to include source material. 00:13:51.000 --> 00:14:05.000 So if you have any questions feel free to raise your hand or again post them in the chat. 00:14:05.000 --> 00:14:21.000 Right, I'm not seeing any questions come up, and I wanted to let you know that we will share a link to the accessible JSPHCTL PowerPoint templates, as a follow up to the session so everyone who registered for this workshop will receive that in a follow 00:14:21.000 --> 00:14:22.000 up email. 00:14:22.000 --> 00:14:35.000 All right, and if there are no questions, I guess we can move right along to Ryan. Sounds great. 00:14:35.000 --> 00:14:49.000 One second. Let me just share my screen. 00:14:49.000 --> 00:14:51.000 Okay Hello everyone. 00:14:51.000 --> 00:15:00.000 Again, my name is Ryan find me and I'm the medical illustrator for CCL. I've been with CTL for about 16 years now. 00:15:00.000 --> 00:15:16.000 My assistant Liz also helps with graphic design elements of our presentation, and I'm going to start a little bit by just explaining what a medical illustrator is because a lot of people have never even heard of that before. 00:15:16.000 --> 00:15:24.000 And it's basically a very niche illustration field, and 00:15:24.000 --> 00:15:38.000 I took this quote from the Association of medical illustrators, and basically a medical illustrator is a professional artist, oops sorry back 00:15:38.000 --> 00:15:42.000 right we can just see your slide but not your notes. 00:15:42.000 --> 00:15:51.000 Okay, one second. 00:15:51.000 --> 00:16:08.000 I'm going to reshare that one second. 00:16:08.000 --> 00:16:13.000 Okay, Amy, can you see that correctly now. Yes. Yep. Great. Sorry about that. 00:16:13.000 --> 00:16:19.000 Um, basically a medical illustrator is someone who has a significant background in science and medicine. 00:16:19.000 --> 00:16:23.000 In addition to the art background. 00:16:23.000 --> 00:16:37.000 So it's very easy to talk to a medical illustrator about technical aspects of your course, because you know we have that background so you can understand, understand those that complex information. 00:16:37.000 --> 00:16:48.000 So we're happy to sit down with you and discuss any image needs that you need, and come up with some, you know, visual problem solving for those images. 00:16:48.000 --> 00:17:07.000 So what can see to provide, we can provide illustrations graphs flow charts timelines as Barry already spoke about maps icons and also we can help out with open source, photos and images. 00:17:07.000 --> 00:17:12.000 So I have a couple examples to show you the type of work that we do. 00:17:12.000 --> 00:17:29.000 A lot of times when faculty or speakers submit their PowerPoints to us they end up giving us very you know low resolution resolution images that don't have source information, or the proper permissions to use them as Mary also spoke to. 00:17:29.000 --> 00:17:39.000 So this is an example of an anatomical illustration that we might be sent in, you know, the original faculty PowerPoint. 00:17:39.000 --> 00:17:45.000 You know it's blurry, we don't know where it came from, we don't have the source information. 00:17:45.000 --> 00:17:53.000 So CTR would help with creating a new hopefully nicer image that also can show exactly what you want. 00:17:53.000 --> 00:18:01.000 So this is something you know that we replaced that original image with for the faculty. 00:18:01.000 --> 00:18:18.000 Here's another example this is a cellular image, a lot of times we're given images that the faculty may have john themselves and PowerPoint you know maybe they have a cellular image they want to show what happens, and they can't find exactly what they 00:18:18.000 --> 00:18:33.000 So they might try to draw it themselves. And in this instance I would sit down with the speaker and go over what exactly they would like to show trawl it, and, you know, professional fashion and then they're allowed to use that in their presentation and 00:18:33.000 --> 00:18:37.000 also in other presentations that they might give. 00:18:37.000 --> 00:18:50.000 And here's an example of the illustration that we did here at CCL to replace the faculties original one. 00:18:50.000 --> 00:18:53.000 Mary mentioned accessible graphs. 00:18:53.000 --> 00:19:04.000 Part of accessibility is making sure that someone with low vision is able to see and understand the graphs and the data that's presented. 00:19:04.000 --> 00:19:22.000 Because of that we try not to use color as the sole indicator of any data or information. So we'd like to take. So if you have an original graph that does use a lot of color, we might add a dotted lines to it, or clear labels, things that make sure that 00:19:22.000 --> 00:19:33.000 anyone can see and understands the information that's being presented. We also try to make sure that we use colors that are legible so that no one's squinting. 00:19:33.000 --> 00:19:47.000 Someone might want to print out their slides in black and white. If color is the only thing you have, you know, someone might not be able to get all of that information and we want to make the information as accessible and equitable as we can to all of 00:19:47.000 --> 00:19:51.000 our students. 00:19:51.000 --> 00:20:00.000 Another thing that the illustrators and graphic designers at CCL responsible for is your course website. 00:20:00.000 --> 00:20:15.000 So as you know course plus has a general look on the top. It has the name of your course and the school that you're affiliated with either the, you know, sometimes it might be the School of Medicine University School of Public Health. 00:20:15.000 --> 00:20:25.000 You have a course site color we have four choices, which I'll share with you and then you have a banner image. Now the default banner image will be the school shield. 00:20:25.000 --> 00:20:41.000 But if you would like something specific and unique for your own course we can help you design that these are the four color colors that have been approved for a course plus, we use them for accessibility reasons because they're legible. 00:20:41.000 --> 00:20:55.000 And then you can come up with any, we can work with you to come up with any type of icon or imagery that you think describes your course and makes it a little unique when the students visit, visit your page. 00:20:55.000 --> 00:21:07.000 Sometimes we will make unique course colors. If, for instance, if you have a course track if you have several courses that are in the same you know group, and that are linked together. 00:21:07.000 --> 00:21:11.000 You want them all to look to have a similar look and feel. 00:21:11.000 --> 00:21:26.000 This is an example it's that sells to society course tract, we came up with unique colors that are little different than the four original colors, and then all of the courses in this course track would have that same orange icon to tie all the courses 00:21:26.000 --> 00:21:30.000 together. 00:21:30.000 --> 00:22:00.000 This is another example of icons that we created for a MOOC for Coursera. The image on the left is that the head and the brain image that ties together whole group of different courses and the ones on the right or just a few of the examples of what of 00:22:03.000 --> 00:22:06.000 So have you request images from CCL. 00:22:06.000 --> 00:22:08.000 There are several ways. 00:22:08.000 --> 00:22:18.000 The first thing you could do is contact your instructional designer before you start your course, the instructional designer can put you in touch with me and we can sit down and talk. 00:22:18.000 --> 00:22:26.000 I could sit in on your audio recordings with you we could go over your needs before even start recording your course. 00:22:26.000 --> 00:22:34.000 You can also speak to the audio producer about any image needs that you have during your recording session. 00:22:34.000 --> 00:22:40.000 Again, I'm happy to sit in on recording sessions as his list. 00:22:40.000 --> 00:22:45.000 We do our best to beat any of your needs. So just you know let us know. 00:22:45.000 --> 00:22:53.000 Let us know what you're looking for and we're happy to help in to step in and help and to offer suggestions. 00:22:53.000 --> 00:23:08.000 When it comes to things like accessibility for graphs, that's also something that the technical writers help out with, they might see your images after you've already recorded and give me a heads up like Hey Ryan like you know we need these basketball 00:23:08.000 --> 00:23:21.000 a little bit of help so can you, can you come in and help with these so well you know we're there to help make sure that you were your slides look as as good as they can. 00:23:21.000 --> 00:23:38.000 And here's an open source imagery resources that Mary mentioned earlier, this is just a few examples there are many, But basically you want to search for images that are open to the public, you still want to source them, Even though they might be in the 00:23:38.000 --> 00:23:39.000 public domain. 00:23:39.000 --> 00:23:43.000 You know, we still need to know where they come from. 00:23:43.000 --> 00:24:02.000 And there are lots again I've given you some examples here. There are lots you can even go find, find open images elsewhere. However, you just have to make sure that you carefully read the fine print and make sure that you truly are allowed to use them. 00:24:02.000 --> 00:24:13.000 Diversity is also something very important I included one website that has lots, lots of diverse photos and that's always good to keep in mind as well. 00:24:13.000 --> 00:24:20.000 And that's all that I have for today I'm happy to answer any questions. Back to you, Amy. 00:24:20.000 --> 00:24:23.000 Thank you so much, Ryan. 00:24:23.000 --> 00:24:28.000 And I think we had a poll in there somewhere. let me see what our next. 00:24:28.000 --> 00:24:37.000 Yes we did have a medical illustrator pull because we wanted to see have. See how many of our audience members have actually used our medical illustration services. 00:24:37.000 --> 00:24:53.000 So, I just opened a new poll that's asking. Have you ever used the Ctr medical illustration services, either for custom images custom course banner images or course site color changes, just so again we have an idea of our audience. 00:24:53.000 --> 00:25:09.000 Okay, so it looks like so far, most of you are either know or not sure, I'll give it another couple of seconds for everyone to answer. 00:25:09.000 --> 00:25:21.000 Alright, it looks like most participants have submitted their results. So I'll go ahead and share. So again, it looks like most of our audience members have not used medical illustration or not sure. 00:25:21.000 --> 00:25:38.000 So, that is something I highly recommend one thing that's really great about having custom images, is that imagery can help you convey complex, or really complex, or difficult concepts or ideas to your students. 00:25:38.000 --> 00:25:53.000 So I highly recommend that if there is something in your course that's hard to convey or difficult to convey. We can help you. We can help you convey that through imagery in a way that's accessible to all of your students. 00:25:53.000 --> 00:26:07.000 Let's see we have a comment in our chat, that's a one of our attendees have said, I've seen many improvements in our course slides after recording so I think some magician's must have been working on them oh that's so great to hear. 00:26:07.000 --> 00:26:08.000 Thank you. 00:26:08.000 --> 00:26:13.000 I don't think magic is involved but they do really great work. 00:26:13.000 --> 00:26:16.000 So thank you so much. 00:26:16.000 --> 00:26:28.000 And I think some of these key takeaways so this was geared towards creating presentations with CTL and for your for your JSPH courses, but I think a lot of these takeaways can be applied to other presentations, as well. 00:26:28.000 --> 00:26:45.000 So think about how you can use. For example, a template maybe not the JS page template but just PowerPoint templates in general to organize your presentations for other things like perhaps a conference or how you can incorporate accessibility into your 00:26:45.000 --> 00:26:56.000 presentations when you're sharing charts and graphs. So, I think, again, a lot of these takeaways are great for not just your courses but also beyond another presentations. 00:26:56.000 --> 00:27:10.000 We have plenty of time so do. Does anyone have any questions or comments, or we just had a question come in from the chat with the CPL technical support be available to mph students who are being invited to speak at public health conferences. 00:27:10.000 --> 00:27:13.000 That's a great question. 00:27:13.000 --> 00:27:20.000 I am not sure I think perhaps my colleague Kathy crush might be able to answer that. 00:27:20.000 --> 00:27:24.000 And I'm calling Kathy out, so 00:27:24.000 --> 00:27:29.000 thanks for calling me out. 00:27:29.000 --> 00:27:39.000 We, you could you could bring your cape, send me a note, and we would look at our capacity for what we're working on and see if there's any availability. 00:27:39.000 --> 00:27:47.000 We are pretty busy every term, working on online courses but if you have something. 00:27:47.000 --> 00:27:56.000 Send us a note and we'll look at it and we'll talk talk it over with our director and see if we have have permission to extend the service to you. 00:27:56.000 --> 00:27:59.000 Yeah, thank you, Kathy. 00:27:59.000 --> 00:28:10.000 And then, Brian also shared a really great resource on high quality professionally designed templates that aren't from details so thank you so much Brian for sharing that in the chat. 00:28:10.000 --> 00:28:23.000 Amy. Yes, I wanted to mention one thing I actually had a slide that I forgot to share because it was close to the pole and I skipped over it, share it and actually it kind of goes along with kind of a do it yourself approach maybe just some tools and 00:28:23.000 --> 00:28:30.000 resources for everybody. I'm going to share this really quick. Um. 00:28:30.000 --> 00:28:36.000 Can you see my screen we can see yes we can see just your slide. 00:28:36.000 --> 00:28:51.000 Okay, so this is basically this is another do, it's to know the official resources, and it's in case you want a more Do It Yourself approach, these are the, the schools official writing and editorial tools, designated by external affairs so you have the 00:28:51.000 --> 00:29:02.000 links here and the first one is the Bloomberg School editorial style guide, it's free it's online it's, you can search online easily just by doing like a Control F. 00:29:02.000 --> 00:29:10.000 Maybe you want to see if you spell healthcare is one word or two words. And what's the school's policy on that basically so that's a great resource. 00:29:10.000 --> 00:29:19.000 If we can't find something in there will next move to the Merriam Webster dictionary it's also free and online and electronic so it's very very easy to use and quick. 00:29:19.000 --> 00:29:33.000 The last thing is for source information we use APA style guide and the link is here on, we, the tech writers use the ebook version through, it's called Red shelf. 00:29:33.000 --> 00:29:37.000 But if you want. Sorry about that. 00:29:37.000 --> 00:29:53.000 But if you want to get some information that's free, the Online Writing Lab at Purdue doesn't offer the whole book online free but it has a lot of really good resources and practice sessions and it even has like a little electronic kind of mini app where 00:29:53.000 --> 00:30:04.000 you can put information in there and they'll quote it for you and APA style. So that's, that's a great resource for students and faculty. So, 00:30:04.000 --> 00:30:06.000 there you go. 00:30:06.000 --> 00:30:19.000 Thank you know thank you so much Mary and someone asked Can the, can we share the links and yes, we will share all the links to the resources that we've talked about during the presentation today and a follow up email so anyone who registered for today's 00:30:19.000 --> 00:30:36.000 workshop will receive the list of resources so the resources various Mary just highlighted as well as some links to open source directories for imagery and a link to our PowerPoint template. 00:30:36.000 --> 00:30:46.000 All right, and then, since we have plenty of time and I don't see any other hands raised for questions I might ask my own question just to keep the ball rolling. 00:30:46.000 --> 00:30:59.000 Which is why whenever you're creating a presentation. One of the common questions we get is why is it important to break your presentation into sections. 00:30:59.000 --> 00:31:06.000 That's a common question that we get in regards to presentations presentation organization and delivery. 00:31:06.000 --> 00:31:13.000 So if that's something that we can, if there are no other questions I'll go ahead and answer that since it's such a common frequently asked question that we receive. 00:31:13.000 --> 00:31:17.000 So, when you're developing a presentation. 00:31:17.000 --> 00:31:33.000 The reason why we asked you to break it into sections is both for a teaching reason and also for a technology reason, the teaching reason is because when you're delivering a lecture, especially in person, you tend to have natural breaks or natural pauses 00:31:33.000 --> 00:31:34.000 in your delivery. 00:31:34.000 --> 00:31:48.000 You might stop your class and do a quick activity or, you know, have a quick quick break, and when you're doing an online presentation you should build those types of breaks into your online delivery as well. 00:31:48.000 --> 00:32:03.000 So, that way you're Chungking your information into smaller pieces so your students aren't going to be overloaded by a lot of long heavy content. So that's the teaching reason, and the technology reason is when you break your sex your presentation into 00:32:03.000 --> 00:32:04.000 sections. 00:32:04.000 --> 00:32:10.000 Those are smaller file sizes that students who are downloading their course materials. 00:32:10.000 --> 00:32:20.000 They, they can download those and process those and smaller file sizes, so it doesn't take as much bandwidth to download their lecture presentations. 00:32:20.000 --> 00:32:22.000 Kathy I see your hand is raised. 00:32:22.000 --> 00:32:38.000 Yes, I think that's a really good point and we get that question a lot at CCL. And I would say it doesn't apply only to online courses but there are many classes being taught virtually or face to face down and faculty entities are recording those present 00:32:38.000 --> 00:32:41.000 those live sessions. 00:32:41.000 --> 00:32:57.000 The students will have to download the whole long session if it's in zoom. If you can break those up also break, as you would your normal class session or zoom session because also zoom you don't want to go so long so breaking into chunks, for any type 00:32:57.000 --> 00:33:04.000 of presentation, even at a conference, breaking in chunks is probably a good idea. 00:33:04.000 --> 00:33:06.000 Thank you, and Mary Your hand is raised. 00:33:06.000 --> 00:33:09.000 I just wanted to mention another reason. 00:33:09.000 --> 00:33:17.000 And it's more for the students it's practical for students if they can see the running times for maybe five sections and they have 20 minutes on their lunch hour. 00:33:17.000 --> 00:33:26.000 It's easy to say and plan okay I'm going to look at this, I'm going to review this one now I'm going to review this one later so it's also a time management issue. 00:33:26.000 --> 00:33:35.000 And one more thing that that actually reminded me when you go back to revise your lectures, you might have, or presentations. 00:33:35.000 --> 00:33:40.000 Later, later if you after you've been giving this presentation over and over again. 00:33:40.000 --> 00:33:54.000 It's easier to revise and update a single section versus having to update the entire presentation so that's another reason why breaking your presentation into segments or sections, is a good idea. 00:33:54.000 --> 00:34:06.000 Do we have any other questions or comments. 00:34:06.000 --> 00:34:25.000 Alright. And we also have some of our other technical writer team members here so if they have any questions, you can also join in as well. 00:34:25.000 --> 00:34:30.000 Alright, well, if there are no questions or final comments. 00:34:30.000 --> 00:34:46.000 I want to do it again thank you to Marion Ryan so much for today's presentation, and thank you again for joining us today, and again I will be sharing all of the resources that we talked about today, and a follow up email so keep an eye out for your for 00:34:46.000 --> 00:34:50.000 the follow up email with all of our resources. 00:34:50.000 --> 00:34:59.000 I also wanted to highlight that detail has other upcoming workshops and events, so please check out our events page, and a link to that will also be included in the follow up email. 00:34:59.000 --> 00:35:12.000 We love to see all of you attend, and we hope that you found this a valuable and informative, use of your time. Thank you. 00:35:12.000 --> 00:35:27.000 Thanks, Amy.