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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, hello everyone, and welcome to our fourth term, Ready to Go Start of Term Course Plus Refresher. We're so happy to have you here. First with introductions, my name is Amy Pinkerton, and I'm a Senior Instructional Designer at the Center for Teaching and Learning, or CTL.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And I am co-presenting today with my colleague, I'll let her introduce herself.

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Emily Haagenson: Hi, I'm Emily Higginson, I'm also part of the instructional design team at CTL.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And on chat support, we have my other colleague,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Boris, if you'd like to introduce yourself?

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Boris Buia: My name is Boris Bouilla, I work at CTL, and I'm an instructional designer.

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Boris Buia: Thanks for joining us.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Yeah, thank you. So, if you have questions throughout, we'll stop for questions, but you can also post those in the chat, and Boris will also be sharing resources in the chat as we go along.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So for, for today's session, here are our objectives. First, we're going… well, actually, we're going to do these a little bit out of order today. So, first, we're going to discuss some start-of-term tasks and explain the role of Course Plus.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then we'll identify some new Course Plus tools and features.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then we'll identify some starter term frequently asked questions, just so you can get an idea of questions that we normally get from faculty and TAs, so you can proactively hear the answer to those. And then finally, we'll share some resources.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, we're actually going to skip this What's New in Course Plus until later, and then, we'll address that, after we go over our start of term tasks.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, some… our start of term tasks, these are, we've categorized them by our major,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: sort of these major categories, which are teaching teams and bios, syllabus and gradebook, content and resources, and then communication. So these are the overheading categories that we'll be looking at today.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But before we dive any deeper, as you're using Course Plus and navigating that, that, your Course Plus site, we wanted to highlight that when you're, you're navigating your course site, you should be using the Faculty Tools page. This page has

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Everything about your course site listed.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: It has a navigation panel that mirrors your content page or your class schedule, and then it also has your links to all of your Course Plus tools and features that will take you to the faculty view of that link, so it'll save you an extra click.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Instead of using, like, the student navigation.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so, first off, we're going to talk about your teaching teams and bios, by answering the question, how do I add or remove teaching assistants and site content editors?

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so from your Faculty Tools page that I mentioned earlier, you can go to the Add Students, TAs, Editors, Guest Faculty, and Guests page, which is located underneath the Administrative Tools.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And from here, you can, both verify, add, and remove anyone who has non-student access from your course.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So you want to look at your list of non-student access, and say you might have had a TA last year who's no longer TAing this year, you can remove that person.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And just verify everyone is in the course that needs to be there. And you can also add a new person, like your new TA. And when you add a person.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You'll select their role, and if you're not sure what role to choose, there's this What Can Someone Do in Each Role option at the bottom of the page, and if you click on that, it'll expand, and you'll see each of the roles and what each role can and cannot do in Course Plus.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But most of the time, you're probably adding either a TA or a guest faculty.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Say you accidentally remove someone, or say that you accidentally add someone, you can remove them, and if you accidentally remove someone, you can add them back in.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then finally, the only other thing to consider about this page is that you do not want to use this page for adding students to your course. Students should go through registration to be added to course sites.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, and now let's talk about, as you're looking at non-student access to your course, this is also a good time to think about, updating your faculty bio page, which is the page that's connected to your syllabus that lists the faculty, usually any guest speakers, and also teaching assistants.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: From here, you can…

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Remove any outdated people or information, and you can also add bios for new people. So you can see the Course Plus faculty guide for how to edit or, manage this page.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, and now I will pass to Emily.

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Emily Haagenson: Thanks, Amy. We're gonna look at a couple important elements when you're setting up your

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Emily Haagenson: course site, the syllabus and then the gradebook, updating both. The syllabus is a really important point of contact for you with your students. Effectively, it's how they meet you. This is a public-facing page, so students can see it before they enroll in your course.

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Emily Haagenson: Because of this, it's important to keep this page up to date.

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Emily Haagenson: And the gradebook is how you'll communicate grades to your students throughout the term, and we know how important that is. So, let's start by looking at the syllabus.

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Emily Haagenson: Thanks, Amy.

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Emily Haagenson: We recommend you read through your entire syllabus, reviewing the syllabus, right? Focusing on consistency as well as anything that's outdated. We recommend placing yourself in the mindset of your students. Okay, for example, consider expanding on methods of assessment details.

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Emily Haagenson: clarifying assignment.

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Emily Haagenson: Expectations, right?

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Emily Haagenson: Once you're ready to make any edits, you'll need to click the blue Edit the Syllabus button to make changes.

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Emily Haagenson: Any section that has a little pencil icon next to it is a section you can update. Sorry, Amy, I'm still on syllabus. No problem.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Sorry.

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Emily Haagenson: No, it's okay. So anyone with a pencil, you can update. Anyone that doesn't have a pencil, is pre-created by BSPH, so the students with disabilities, the student health and well-being, you won't be able to edit. And then the ones with a chain link icon mean that you need departmental approval for changes.

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Emily Haagenson: At this stage, it's most likely too late, to be changing these sections and getting approval, so it might need to be something you plan on for next year. Those chain-linked sections will lock entirely on Monday, so…

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Emily Haagenson: As far as your syllabus goes, we do recommend that you only use the Course Plus syllabus. You should remove other versions of your syllabus, paper versions from your syllabus, from your site or your online library. This helps avoid inconsistencies for students, as well as any possible… having conflicting information. It also makes life easier for you, because you only need to update

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Emily Haagenson: one version. Yes, can I repeat which sections lock on Monday? Any of the ones that have the chain link icon. So those are ones that have to go through the course directory, and therefore be approved by your department. So if you're making major changes to the methods of assessment or faculty, yeah, no problem.

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Emily Haagenson: As far as the syllabus goes.

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Emily Haagenson: If you have students who really want a paper syllabus, they can print the Course Plus syllabus to PDF and have a paper version for themselves.

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Emily Haagenson: So good question, Colleen. Did anyone else have a question about the syllabus as they're setting up?

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Emily Haagenson: Okay.

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Emily Haagenson: We'll move on to Gradebook. If you have a question about syllabus, you can bring it up later, too.

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Emily Haagenson: Before the term starts, you want to set up your gradebook. Make sure that the overall grade is based on the option you'd prefer, so you get to choose between percentage or points.

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Emily Haagenson: Within your gradebook, you may also want to have categories.

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Emily Haagenson: Categories can be used in the gradebook to group together related items. So you can see the example here is a participation category, matching the syllabus methods of assessment section, okay? In a percentage-based gradebook.

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Emily Haagenson: The category tool will automatically calculate the weight of each item within a category. So, for example, if your homework category contains 4 assessments, each will be worth 25% of that category.

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Emily Haagenson: Okay? In a points-based gradebook, categories are really just there for display and organization. They don't adjust the weights of categories or assignments, so each graded item in a category, in a points-based gradebook, is always worth exactly however many points it says it's worth.

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Emily Haagenson: I recommend you go back, review your methods of assessment on the syllabus and the methods of assessment details. Make sure they match exactly what you have in your gradebook.

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Emily Haagenson: Right?

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Emily Haagenson: You can also add rubrics directly to your gradebook. This can save you time transferring scores and notes from rubrics into the gradebook. So, under Edit for each graded item.

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Emily Haagenson: Oh, sorry, I skipped ahead, but it's okay. You can add the gradebooks, you'll see Enable Gradebook, right? That's an option. I would recommend adding your rubrics into the gradebook.

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Emily Haagenson: this is part of reviewing each graded item, okay? You can add the rubrics, you can also have,

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Emily Haagenson: Sorry.

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Emily Haagenson: Sorry, team. Okay. You can also choose when each item displays to students. You can send out grades from within the tool. You'll want to go through and review each graded item in the gradebook. They might stand alone, or they might be linked to other Course Plus tools, like the Dropbox, or the Quiz Generator, Discussion Forum.

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Emily Haagenson: assessment. You'll want to go through each item and make sure it's linked when that's appropriate. You also have the option for each item in your gradebook to exclude something from a final grade, or to count it as extra credit.

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Emily Haagenson: Okay.

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Emily Haagenson: Very quickly, I want to give you some reminders about managing the gradebook during the course.

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Emily Haagenson: You can enter grades by item, by student, or by group. That's what we're seeing in the left screenshot there. You can view, the gradebook as a student, so if you want to check on, how are the students seeing this? There's a… there's an option for that.

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Emily Haagenson: In addition to having the rubrics directly in the gradebook, you can also upload files or text feedback to the entire class, or to individuals, or even groups.

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Emily Haagenson: within the gradebook itself. So there's lots of tools in the gradebook to help you with efficiency. There's also a lot of license for you to overwrite grades or feedback within the tool itself.

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Emily Haagenson: Finally, as far as the gradebook goes, I really just want to remind you of the importance of timely grading. You should have a plan in place with your teaching team, for who grades what and when. This is important for student learning, as they should be aware of how they're doing as the term is progressing.

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Emily Haagenson: Our team gave an excellent workshop called Giving Students Effective Feedback. I would recommend you check that out. That's in the PDF that Boris shared with all of you.

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Emily Haagenson: Huh.

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Emily Haagenson: Any questions at this point about Setting up, managing your gradebook…

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Emily Haagenson: No? Okay.

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Emily Haagenson: Again, if they come up later, we're happy to answer questions later, too. So, we're gonna move on and look at how the students access course content.

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Emily Haagenson: Students access a majority of your course content and resources from the content page. All of the CTL-produced lectures will be linked here. Any activity pages, assignments, live talks, drop boxes, quizzes, all can be linked here on the content page.

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Emily Haagenson: By now, your content page should be set up, and we should just be doing a check, to make sure everything's up to date. But just a reminder, a version of this page without hyperlinks is also available to the public, so they can see this listed. Please don't put any information that's private to the class, like

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Emily Haagenson: Zoom links on the schedule itself.

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Emily Haagenson: And Colleen, I'll see your… I see your question, I'll get to it in just a second. When you click edit the schedule on the content page, you get the, the visual on the left, that's… that's the editing version. And you can use… from here, you can add, you can remove, you can reorder any events, you can also hide events or entire categories from the schedule.

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Emily Haagenson: So, Colleen, rubrics are recommended, not required, that is correct, yeah.

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Emily Haagenson: But we can try to sell you on rubrics later, if you, if you want.

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Emily Haagenson: Okay, looking at the Schedule Builder, an important thing to be considering right now is dates, okay? Now is the time to verify that all the dates match up the way they're supposed to, before your students really get into your site.

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Emily Haagenson: Okay, when you create or edit any item in the Schedule Builder, there are a few date options. The available on date

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Emily Haagenson: is, we also call it the open date, is when students can access the material on that page. The due date is self-explanatory, and the access ends date is when that page or resource

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Emily Haagenson: closes. They can't access it anymore after that date. It's important to note that event items that are linked to other tools, so Dropbox, Quiz Generator, they're gonna pull dates, open dates, access dates, due dates, from the tool into Schedule Builder, and we'll look at that a little in just a minute.

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Emily Haagenson: depending on the event, you can also mask the available date so that it doesn't show to students or mark the schedule builder item to be always available. Okay, so it's never unclickable. If you…

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Emily Haagenson: Personally, I like to mask available dates with items that open the first day of the term, because the page is already open for students, it isn't useful for them to know when it opens, so it's a nice way to declutter the content page.

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Emily Haagenson: Speaking of masking the available date, I want to… I wanted to flag for you all, make sure you uncheck this box when you're setting up live talks, which I know a lot of you are doing today and tomorrow. If you forget, the live talk dates won't be visible to students, and the live talk event won't show up on the live talk page.

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Emily Haagenson: Okay, so as you set up the live talks, remember to uncheck that mask available date box.

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Emily Haagenson: We're talking about setting up all these dates on the Schedule Builder. In addition, you want to reviewing the dates on the schedule, you should also check the open-close dates for other resources not linked to the schedule, and this will be different depending on your course. Maybe drop boxes, sign-up sheets, etc.

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Emily Haagenson: As mentioned, the system will notify students of upcoming due dates, or students can now use the My Calendar tab on the Course Plus homepage to check for due dates. But students can also download the schedule to their personal calendars.

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Emily Haagenson: This is handy, but once a student has downloaded the calendar, it's not going to automatically update their personal calendar if you make changes on Course Plus.

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Emily Haagenson: So, if you do make changes to the schedule, make sure you announce those changes to the course schedule via email or course announcement.

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Emily Haagenson: Speaking of dates, we're still discussing dates, online library date controls, okay, we get a lot of questions about,

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Emily Haagenson: checking dates on items in our online library. So sometimes you may not realize there are date controls determining

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Emily Haagenson: which files are visible to students and when. The teaching team can either remove or edit these dates.

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Emily Haagenson: Another issue may be that a folder is marked as hidden. This means you can see it, but the students can't in your online library. If you go to Manage Online Library, edit a folder, and you can see a checklist next to Hidden Folder. A checkbox, sorry. If the box is checked, it means you need to uncheck it for students to have access. So we can look at this edit screen together.

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Emily Haagenson: Here's the Manage the Online Library view in Course Plus.

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Emily Haagenson: Okay, from here, you can add or edit a file, link, or folder. You can also set or remove an open or close date for an item. Click the space next to the calendar icon, right? If you don't want a specific open or close date, just make sure the boxes are empty. And then, once you're done, you want to click that blue add or edit button at the bottom right to save your work.

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Emily Haagenson: Before I pass it back to Amy to talk about communication tools in Course Plus, does anyone have any questions about dates, or setting up… setting up dates on their… on their schedule, or in the online library?

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Emily Haagenson: Okay.

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Emily Haagenson: Back to Ewing.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, thank you, Emily. Alright, so now, we're going to switch gears a little bit and talk about, communication with your students, and in particular, how will you communicate with your students to welcome them to your course?

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so there are many forms of communication happening within a course, and especially in online courses. So there's faculty-to-student communication, student-to-faculty communication, and then also student-to-student communication happening. But for now, we're just going to focus on faculty-to-student, and, particularly faculty-to-student communications around the start of term. So, like, welcoming your students to, to your course.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: In particular, we're gonna look at class emails, announcements, and, discussions.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, before the term starts, which is now, you would want to send out a welcome message, and this is usually done via an email or a class announcement, but they can also take other forms, like a recording with a transcript. So, however you want to welcome your students, you should be finalizing that welcome message now to share with your students

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: At least by the first day of the academic term.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: This can also be, for example, a discussion forum introduction activity where you introduce yourself, and then students can introduce themselves back to you.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But since most of the time welcome messages are sent as emails or class announcements, let's start with the class email tool.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, when using this tool, you can use filters to select the email recipients.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: for a welcome message, you'll probably select all, so you'll want to send your message to everyone in the course. And when you select all, you can also, display to the, display as an announcement on the course homepage. So that's really helpful for, welcome messages. And I also recommend displaying on the class email archive page. And the reason for that is twofold. One, you can

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Go back and see what you had sent to students previously.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then two, if it's on the archive page, on your email archive.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Then, you can also pull it up in the next offering, so you don't have to rewrite your welcome message every time the course is offered. Just make sure that you update information for the current offering, if you're using a past email, archived email, as a template.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, again, use filters to determine your recipients, and then, select the, appropriate settings for your message.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You can also, enable scheduled delivery.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So for example, if you want to get your message… your welcome message ready to go before the term starts, but you don't want to send it until the first day of term.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You can select the day and time, to send it, and then Course Plus will automatically send it at that day and time. So that's helpful for your welcome message. It could also be helpful for emails that, like, for example, assignment reminders that you know you'll want to send later in the term. You can go ahead and get all of those emails queued and ready to go before the term starts, so you don't have to worry about it as the course is running.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, let CoursePlus work for you.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: I already mentioned how you can, save past emails and reuse them as email templates.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Oh, and I just saw a question in the chat. The question is, looking at my course roster for fourth term and no students listed, any ideas why? It could be that your class roster hasn't synced with, SIS yet.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, I would recommend looking at your course in SIS and seeing if you have students listed there. And then if there are students listed there but not listed in Course Plus, you can reach out to CTL help to see why it's not syncing.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: I hope that answers your question.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, and then,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Oh, and then again, if you're using an archived email, you'll just want to make sure that you're updating it for the current offerings information.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so I mentioned filters earlier. For email filters, they're really, helpful, especially as you're running the course. So you can choose specific students or groups of students to contact for different messages.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, for example, you can email students who have not logged into the course, so that might be a good email to send out at the end of the first week of term, just to reach out to students to say, hey, I've noticed you've not logged into the course site, the course site has a lot of information, so please, you know, log in as soon as possible.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So you can just check in with students who aren't, logging in.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You can also use these filters for things like, your assessments. So say you have a Dropbox assignment, you can email students who have submitted the Dropbox, and send a different email to students who have not submitted to that assignment yet. So it's a good way to keep,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: to let Course Plus, filter for you, your various email recipients, instead of having to do that manually.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so we were talking about class email, but now let's switch gears and talk about another important communication tool, and that is the discussion forum.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So for the discussion forum, it's organized by category, and then by topic within the category.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And categories and category groups are set up by the faculty or TA, and then depending on the settings for that category, you can,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: set it so that topics within that category can be started by faculty team… by faculty team members or by students. So, if you want students to be able to create their own topics, you'll have to change the category settings accordingly.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So here's a pro tip while we're talking about discussion forum. Something that I have found very helpful in courses that I've been the instructional designer for is having a course Q&A discussion forum.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And this is a space where students can post questions about the course, akin to raising their hand in class and asking the question in class.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: This benefits the students, because they hear the questions that other students are asking, and they see the answers and the responses.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And it also can help you, especially if you have a large class, so you don't get the same, you know, the same question 10 or 12 times via email. You can just answer, you know, see the question posted and answer it once instead of answering it individually to each student who emails you the same question.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So it can help a little bit with the administrative side of your course.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, and then…

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: As you're setting up your discussion forum, there are a lot of different settings that you can set, for each category. So, for example, some of the more popular settings are the post before viewing, that's that PBV setting, and that means that students have to

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Post something before they can see what other students have posted.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then also, you can,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: you can link some of your, discussion forum topics to the gradebook if you want to have a graded discussion forum. And as you select these various settings, these icons will appear

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: in the gradebook to help you and your students navigate, which post is what. So you'll see these, icons appear in the discussion forum.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then finally, I just wanted to briefly talk about your sign-up sheets and course groups, since these are related to course communication.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: With sign-up sheets, you can create different sign-up sheets depending on your needs, such as, for office hours, selecting group members, or claiming project topics.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Sign-up sheets can be used to automatically create course groups for student group work.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And course groups can also be assigned manually in the course groups tool setup. So these two tools can work well together, but you don't have to have a sign-up sheet to have course groups if you want to just randomly assign students to course groups.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You can also, as you're setting up your course groups, create discussion forums and wikis that are private to… or specific to that course group, so that only members of that group and the faculty and TAs can see what's going on in those discussion forums and wiki spaces. So, like, members of Group B won't see what members of Group A are posting. So that's a nice way to,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: To give your students working within groups an extra space for communication and collaboration.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: That was a lot of information. Does anyone have any questions about emails, discussion forum, or sign-up sheets and course groups?

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, I don't see anything in the chat, and I don't see any hands raised, so we will go ahead and I'll pass it back to Emily to talk to us about some start-of-term frequently asked questions.

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Emily Haagenson: Yeah, so here are some of the questions we frequently get asked, at CTL and CTL Help right after the term starts, so we'll get ahead of some of those together with you guys.

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Emily Haagenson: From teaching teams, right, sometimes we hear, my students aren't able to access the course. Okay.

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Emily Haagenson: That's an issue. So, if that's happening, and the course is fully online, it's usually because the start date hasn't arrived yet. Your students can't access the course site, until Monday. So, for Term 4,

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Emily Haagenson: it's Monday, March 23rd, they can't see the course site now.

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Emily Haagenson: If the course site is not fully online, if it's an in-person course, then faculty have to make the site available. So from the Faculty Tools page that Amy, told us all we should be navigating from, you'll see this box, this site is not available to students. If it's red and says site is not available, we need to make it available, and then it will turn green.

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Emily Haagenson: And be happy, and the students will be able, to access your course site.

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Emily Haagenson: Another question we frequently get asked by students is students say, I'm registered, it's not showing up on Course Plus, what's happening? Okay, if a student just registered, it can take a couple hours for the course system to interact with Course Plus, so they may just need to wait.

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Emily Haagenson: Another solution, if the course is fully online, a student may not have completed all of Introduction to Online Learning, which is a prerequisite for fully online courses. So, have them make sure they've done that.

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Emily Haagenson: If they… there are multiple sections of the same course, they dropped one, added another, sometimes this creates a conflict. If it doesn't resolve itself, direct your student to CTL help. CTL help can always help.

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Emily Haagenson: Lastly, a student may just need to log out and log back in again. When in doubt, log out and log back into Course Plus, and these things will kind of reset themselves.

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Emily Haagenson: Another question we frequently get asked by students, is, hey, I completed Introduction to Online Learning, but it says I didn't, right? Okay. The most common solutions to this query are that students haven't actually completed Introduction to Online Learning, so they may have done a couple, but not all three of the exercises.

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Emily Haagenson: They may have just forgotten the last validation step, but this will prevent them from fully completing the course. So have them go in, make sure they really have completed everything they need to.

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Emily Haagenson: Sometimes students will have registered for multiple offerings of Introduction to Online Learning, and completed work in both. This also won't allow them to complete, so have them check for that.

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Emily Haagenson: If the student is confident, you know, they've checked, again, have them reach out to CTL Help for more assistance.

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Emily Haagenson: Another question we get from teaching teams, I guess…

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Emily Haagenson: similar to Monica's question, how do I see my roster for my course? So, Monica's having trouble seeing her roster, but in general, when we're looking for our roster, it can be found under the Communication tab in the top menu bar. Course Plus synchronizes with the SIS, every 30 minutes, so it should be kept up to date, it sounds like.

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Emily Haagenson: Monica's having an issue, so… so Boris is referring her to the ever-helpful CTL help.

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Emily Haagenson: You can also see some really helpful information from this roster page, pronunciation of names, pronouns, degree program, location, which students will be taking the course pass-fail, and especially helpful for fourth term, any students who are planning to graduate at the end of the term.

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Emily Haagenson: Right?

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Emily Haagenson: One last frequently asked question we get from teaching teams, at this time of…

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Emily Haagenson: the… this… this season, students are having issues accessing a link on the schedule. What's happening here? Okay, usually this error message on the schedule is a setup issue.

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Emily Haagenson: So, the most common problem is that the item on the schedule is linked to a tool, like Dropbox, but not linked to a specific Dropbox. So, when you create an event on the schedule, you say, this

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Emily Haagenson: this, this item is associated with Dropbox, and then there's a second drop-down menu, and you have to say which Dropbox. If you forget to do that, it might create this error that the students are seeing.

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Emily Haagenson: Another common source of this issue is that faculty may have mistakenly given students a link to an admin page. They can't access it, so if you're in and edit the page, and you send that to a student, they won't be able to access that version. So you just need to make sure to have them access

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Emily Haagenson: From the schedule, right, or, the student visible page.

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Emily Haagenson: Any, I'll pass back to Amy. She'll close us out with some helpful resources, and then Amy and I will be here if you have any further questions.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, thank you, Emily. And before we go any further, were there, any questions about those frequently asked questions that we went over?

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, doesn't look like there were any, but you can always post questions in the chat, and we're keeping an eye on it.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: After I go over resources, I do want to highlight a couple of updates in Course Plus, and then the rest of our time together will be open for Q&A. But first, I'd like to invite you to share your feedback with us, by completing this anonymous 2-minute workshop evaluation survey, and you can do that by scanning the QR code on the screen, or by clicking the link, I think

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: I believe this link is in the PDF.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: resource that, Boris can share in the chat.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: We do value your feedback, and we use your feedback from workshop evaluation surveys like this to plan future workshops, so it really is helpful to hear from you.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then I also wanted to share some resources with you, that are especially timely for start of term.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: That you might find helpful. So, throughout today's session, Boris has been kindly sharing links to our Course Plus faculty guide. You can always access that guide from our CTL Help page. From this page, you can also contact CTL Help to open a help ticket. To get to this page, you can either use the links that Boris has shared, or,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: whenever you're in Course Plus, if you… in the… that's always visible in the upper right corner, the Help button will take you to this page, the, CTL Help and Course Plus Faculty Guide. So, if you're ever in Course Plus and you think, oh, I need to get to the guide, click on that Help button and it'll take you directly to this page.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: I also wanted to highlight the CTL Teaching Toolkit website. This is a repository of all things teaching and learning at BSPH, and it's a really good place. For example, if you're planning some classroom activities, you can check out our page on active learning. If you're thinking of looking at some of your grades… grading and assessment practices, we have grading and assessment as another page.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So that's a great resource for faculty and TAs. There's also a page on AI and teaching and learning at BSPH that you might find.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: particularly timely as we, are navigating this new, AI and teaching and learning landscape. So we have a whole page on that as well.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Some other, professional development resources from CTL, include our CTL blog, which I'll be referring to in just a moment, with our latest article on some new tools. But that's a really great,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: resource to subscribe to, to stay on the latest from CTL. So, for example, when CTL releases a new tool, or has a timely, one of those just-in-time kind of, announcements or resources to share with you, the CTL blog is the fastest channel of communication to share that resource.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: On our Teaching Toolkit website that I mentioned earlier, that also houses our events calendar, and our on-demand workshop videos page, where you can watch past workshop recordings.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: While I'm talking about the events calendar, I'd like to particularly highlight, and I think if I drag this over, you should be able to see the events page now, over top of the slide. Is that correct? Okay, good.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So I wanted to specifically highlight, in April, we have an upcoming workshop on analyzing student course evaluation data, and that will, in particular, highlight a method for analyzing your qualitative student

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Comments that you receive in your course evaluations, and how that can help, inform course revisions.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then I also want to highlight the Provost Delta Teaching Forum that is happening May 1st. That's a really excellent event, and you can attend either in person or online. So, visit our events calendar for more details on how to register.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: I'm gonna drag that back over here.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, let me get back to… there we go.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Back to PowerPoint. And then, finally, I wanted to highlight the Teaching Assistantship Training Course. This is a, online, self-paced course for students who are either, working as TAs or who want to become TAs at BSPH, and it's a really great, way for them to prepare for that role.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Alright, so now I'd like to,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Briefly mention, or briefly share… let me stop sharing.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: briefly share, some updates to Course Plus. Unfortunately, our co-presenter was unable to join us today due to some technical difficulties, so I'm going to…

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: briefly update you on what's new in Course Plus, and then we will open the floor for Q&A.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: So, I'm gonna reshare my screen.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Make sure I'm doing this correctly. I'm gonna move some things around before I share.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Okay.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Share… Screen 2. Okay, oh, let me move this out of the way.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Oh, my, like, Zoom button is…

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Doing something weird, but I'm gonna… I'm gonna ignore Zoom for a moment. Alright, so, our… our biggest update about Course Plus is a new tool that we've recently launched in February called Assignment Assistant, and we'll share a link. This is the CTL blog post that goes into more detail about these tools, about… about these, Assignment Assistant tools.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But it's a, an AI-generated

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: set of tools that are directly built into Course Plus to help you, with your assignments, as you're developing those assignments. So, it has four main features. First is it can help brainstorm ideas for new assignments, so you can put in,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Ideas and, like, class… your, learning objective, and different information it'll prompt you for, and it'll give you ideas for your, for assignments that you could try with your class.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: You can also get feedback on assignment instructions, so it can help you, if you receive, for example, sometimes in student course evaluation datas, you'll receive feedback from students saying, oh, the instructions weren't quite clear, so this tool can help you, make those,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Instructions clearer.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: We have a builder rubric from an assignment, tool, and that helps,

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: create a rubric, so Emily mentioned rubrics in the gradebook. This is a tool to help you create that rubric.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And then finally, you can get ideas to make an assignment resistant to generative AI. So those are the four main features of this new tool. Again, I encourage you to visit the CTL blog post for more details, about that tool.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: Let me stop sharing… Okay. Thank you, Boris, for sharing all of the resources in the chat.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But now the floor is open to you, please let us know if you have any questions, or if there's other Course Plus tools that you'd like to have more information about.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: All right, and if you don't have any questions, then I hope you have a very happy start of fourth term, and, thank you so much for joining us today. But we'll stay on, you can head off, but we'll stay on for a few moments, in case any more questions come up.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: But thank you for joining us.

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Monica McGrath: Thank you.

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(Amy Pinkerton) BSPH CTL Teaching Toolkit: And I'm gonna go ahead and stop the recording.