WEBVTT 1 00:00:03.929 --> 00:00:08.700 Celine Greene: Hello and welcome to the CoursePlus refresher workshop, the recorded edition. 2 00:00:10.050 --> 00:00:19.680 Celine Greene: Today we're going to go ahead and go over some of the things that faculty and teaching assistance ask about most frequently at the beginning of the term. 3 00:00:20.160 --> 00:00:31.080 Celine Greene: In a live session, we'd be custom tailoring this to whomever joins us, but because we had a bit of technical difficulties this fall with our live session, excuse me, I should say this summer. 4 00:00:31.650 --> 00:00:46.710 Celine Greene: I'm going to go ahead and pick and choose the FAQs the frequently asked questions that CTL help and the instructional design team at CTL get most frequently at this point during the term in advance of ramping up for the term start 5 00:00:49.080 --> 00:00:59.190 Celine Greene: So one of the things I'd like you to know is that you should always as faculty team members with the administrative privileges. Let's always start from the faculty tools page on your course site. 6 00:00:59.490 --> 00:01:08.490 Celine Greene: When you start from the faculty tools page, you get to what you need to get to administratively a lot quicker than if you're using the navigation job down menus. 7 00:01:09.390 --> 00:01:15.600 Celine Greene: So the faculty tools page might look slightly different for an on campus versus online course format. 8 00:01:16.230 --> 00:01:24.000 Celine Greene: What we're looking at right now is an on campus course format where you see the content Tools section of the faculty tools page. 9 00:01:24.300 --> 00:01:29.580 Celine Greene: Where it allows you to switch from class sessions to the Schedule Builder tool that is most important. 10 00:01:30.090 --> 00:01:40.950 Celine Greene: If you actually are in a Schedule Builder view, either in the on campus or the online which its traditional to use a Schedule Builder format. 11 00:01:41.280 --> 00:01:45.240 Celine Greene: You actually will see the navigation tool section on a faculty tools page. 12 00:01:45.510 --> 00:01:52.290 Celine Greene: That allows you to get to all of your lecture and activity pages and anything that's linked as an event on the Schedule Builder very quickly. 13 00:01:52.560 --> 00:02:03.540 Celine Greene: You don't have to turn, go to the Schedule Builder page turn on editing, then click on a link just go to faculty tools and then you use those navigation tools links right there in that section. 14 00:02:07.080 --> 00:02:20.580 Celine Greene: In the faculty tools page. There are several sections, including the content tools, the communication tools activities and assignments and the navigation tools that we just saw. Let's go ahead and take a quick look at some of the content tools. 15 00:02:22.470 --> 00:02:33.960 Celine Greene: In the content tool section, which, again, if you are in an on campus course you will have the option to switch to using Schedule Builder from class sessions, only in the on campus and excuse me. 16 00:02:34.350 --> 00:02:43.590 Celine Greene: On campus and blended learning sites. The course formats, you will have that schedule tool option to switch to use this Schedule Builder or page builder and page builder. 17 00:02:44.100 --> 00:02:51.180 Celine Greene: I do want to say that if you have set up your class sessions and you switched to using the schedule tool, the Schedule Builder tool. 18 00:02:51.690 --> 00:03:05.610 Celine Greene: That time first one and only time when you switch to use a Schedule Builder every session you had on the sessions page turns into its own event, an activity page on the Schedule Builder page. 19 00:03:06.240 --> 00:03:19.230 Celine Greene: So if you had, for instance, eight class sessions already built out you rolled it over from last year, you have a schedule with eight class sessions. Each class session might have objectives might have links Online Library resources. 20 00:03:19.650 --> 00:03:23.940 Celine Greene: might even have a link to lecture materials from a different format of the course. 21 00:03:24.660 --> 00:03:35.670 Celine Greene: If you opt to switch those sessions over to the Schedule Builder that first time each one of those sessions will then become its own activity page. 22 00:03:36.090 --> 00:03:46.470 Celine Greene: With the same online library links, the objectives, etc. Anything you linked to the individual class session will now be linked to its activity page. 23 00:03:47.070 --> 00:03:56.340 Celine Greene: On the Schedule Builder page itself. The event will have the same title as the activity page, which is the same title as the session. 24 00:03:57.270 --> 00:04:01.050 Celine Greene: Now if you switch back to class sessions, nothing will have been lost 25 00:04:01.380 --> 00:04:11.100 Celine Greene: But if you add or modify anything on the class sessions. When you switch. If you choose later to switch back to Schedule Builder those changes will not have been reflected again. 26 00:04:11.310 --> 00:04:22.050 Celine Greene: It's a one and only if you switched from sessions to Schedule Builder, Schedule Builder will automatically create class activity pages based on your sessions. 27 00:04:23.400 --> 00:04:29.370 Celine Greene: So let's go ahead and look at these class sessions tool because there is something I want to show you. That's very important. 28 00:04:30.390 --> 00:04:41.760 Celine Greene: Especially as we continue to use the on campus excuse me as we continue to to deliver on campus and blended courses remotely during this pandemic period. 29 00:04:42.540 --> 00:04:49.920 Celine Greene: So as you can see when we go to the sessions page, or content page, we can see the class sessions listed 30 00:04:50.730 --> 00:04:59.670 Celine Greene: And in each class session, we might have, as you already had heard me say objectives, might be linked to activity pages that you might have created, 31 00:05:00.120 --> 00:05:06.930 Celine Greene: And there's lecture materials, even that can be imported from a course that's offered, that the faculty 32 00:05:07.650 --> 00:05:17.580 Celine Greene: Is the faculty of record or has been used the same course in the different format and the online format, you can actually link pre recorded lecture materials here. 33 00:05:18.240 --> 00:05:24.780 Celine Greene: One thing you'll also notice in this session is that there's a new section in a session called zoom link for the session. 34 00:05:26.460 --> 00:05:35.430 Celine Greene: So here we are in editing view of an individual session, we have the topic or title of the session and the date and the objectives we're familiar with those 35 00:05:36.870 --> 00:05:51.390 Celine Greene: Down below there if you scroll down on the page, you will actually see some of the other options that aren't so common, such as a survey for the session or sign up sheet linked to the session or linking the session to lecture materials in any course you teach 36 00:05:52.890 --> 00:06:05.250 Celine Greene: And then one of the new sections to add to a class session is a zoom link for this session, you can copy and paste your zoom link with password embedded 37 00:06:05.790 --> 00:06:18.090 Celine Greene: Into the session when you're editing the session. And if you're going to use the same zoom link for all of your class sessions, while you just check the box to say make the zoom link for this session, the same for all sessions in this course. 38 00:06:22.800 --> 00:06:25.380 Celine Greene: Now let's go ahead and look at the Schedule Builder little 39 00:06:26.670 --> 00:06:33.900 Celine Greene: Little overview of the Schedule Builder. In the editing view of the Schedule Builder, you will see all of these events listed 40 00:06:34.380 --> 00:06:46.290 Celine Greene: When you actually select to add an event to the Schedule Builder. You can also add categories, it nicely segments up the Schedule Builder. We highly recommend visually organizing your Schedule Builder page. 41 00:06:46.710 --> 00:06:53.370 Celine Greene: With these categories, but when you add an event. I do want you to see that we have the assignment type 42 00:06:53.790 --> 00:07:05.790 Celine Greene: And the assignment description those assignments are the events and the assignment description if it becomes an activity page that's your page title and while you can go ahead and link to 43 00:07:06.900 --> 00:07:18.210 Celine Greene: A page builder page like you see here. You could also link to a quiz or Dropbox online library item survey peer assessment. There's a plethora of things that you can actually link to or associate the event with 44 00:07:18.810 --> 00:07:29.130 Celine Greene: As a matter of fact, you can even link to or associate the event with another web page, you can go ahead and link to a YouTube video maybe 45 00:07:30.210 --> 00:07:45.660 Celine Greene: Um again. Anything you want, but I do want to point out this available date the start date is required. That is when the link of the event that events hyperlink on the Schedule Builder page becomes active to the students. 46 00:07:46.080 --> 00:07:56.820 Celine Greene: Now access ends if you fill in that date means the students cannot click on that link, it becomes an inactive link on the Schedule Builder page if you include an access ends date. 47 00:07:57.210 --> 00:08:03.000 Celine Greene: Please understand, this is very different from a due date a due date helps keep students 48 00:08:03.330 --> 00:08:08.430 Celine Greene: Organized right? they might get a they will get a CoursePlus reminder that a due date is approaching 49 00:08:08.730 --> 00:08:19.350 Celine Greene: In addition, if you were to link something like a sketch, excuse me, Link something like a Dropbox or a quiz to the Schedule Builder page as an activity because as an event. 50 00:08:19.740 --> 00:08:25.680 Celine Greene: That activity would become inaccessible. If you included access ends, but it's certainly becomes 51 00:08:26.070 --> 00:08:35.610 Celine Greene: Due if you use a due date and we all know that in the Dropbox or perhaps we don't. But in a Dropbox or quiz you can allow students to take 52 00:08:36.600 --> 00:08:47.370 Celine Greene: Take the quiz or submit the Dropbox submission past the due date if you have set up the settings correctly, otherwise the due date basically means. Nope. 53 00:08:47.820 --> 00:08:58.800 Celine Greene: You cannot submit any more in this Dropbox. Nope. You cannot take this quiz anyone again unless you go ahead and change the actual activities settings. 54 00:08:59.190 --> 00:09:13.500 Celine Greene: But again, please understand access ends is very different from due date if you do include an access ends date the hyperlink of the event on the Schedule Builder page becomes inactive at that time. 55 00:09:17.010 --> 00:09:21.480 Celine Greene: Let's also look at the, let's look at the syllabus builder. 56 00:09:23.130 --> 00:09:30.540 Celine Greene: On the syllabus. When you are in editing. When you are not in editing view, you'll see some of the common syllabus sections here. 57 00:09:31.350 --> 00:09:38.280 Celine Greene: But when you are in editing view when you start seeing this pencil icon, you can click on an individual pencil icon. 58 00:09:39.000 --> 00:09:50.160 Celine Greene: Or if you're going to edit the pencil icon of any syllabus section where it has a chain link icon in front of the the sections title. 59 00:09:50.580 --> 00:10:04.320 Celine Greene: That means that syllabus item cannot be changed after the term opens it is linked to the JHSPH course system. If you see this hyperlink. And if you edit that section. 60 00:10:04.920 --> 00:10:22.320 Celine Greene: Again, only up until the term starts, you actually see a green button at the top of the syllabus builders editing page to send all changes to the course system for approval. Let me emphasize that, again, while all of the sections that can be edited. 61 00:10:23.400 --> 00:10:30.150 Celine Greene: With the exception of the standard boilerplate, such as the, the student support statements. 62 00:10:30.720 --> 00:10:41.130 Celine Greene: While they can be edited. If a section has this chain link or padlock icon in front of the sections title it is linked to the JHSPH course system. 63 00:10:41.370 --> 00:10:57.240 Celine Greene: So anything that you edit. There is only going to be in draft form, you actually have to click the green button that will appear at the top of the syllabus builders editing page to send all changes to the course system for approval before your draft is made permanent 64 00:10:59.820 --> 00:11:11.850 Celine Greene: When it goes to the for approval. It's usually the academic coordinator, but it varies by department and it usually happens within a day or two. By the way, the approval. But again, varies by department. 65 00:11:12.930 --> 00:11:23.760 Celine Greene: If you add a section to the syllabus. You can customize it however you want for those courses that are going from the traditional on campus format to the virtual classroom approach. 66 00:11:24.210 --> 00:11:30.840 Celine Greene: during the pandemic. We ask that you include this new syllabus section called the virtual classroom approach. 67 00:11:31.500 --> 00:11:46.860 Celine Greene: If you click Show example, you'll see the example texts that we've developed for this section of your syllabus when you show the example you can click Copy example to the text editor window and then you can customize that section. 68 00:11:48.420 --> 00:11:56.430 Celine Greene: In addition to the syllabus builder. The true syllabus builder itself in the drop down menu from syllabus, you'll actually see the faculty page and 69 00:11:57.240 --> 00:12:02.940 Celine Greene: On the faculty page. This editing view is a little different from most of the other CoursePlus pages. 70 00:12:03.510 --> 00:12:13.920 Celine Greene: In the editing view you actually see a list of available faculty members and a list of faculty groups with other faculty members if you've included them already. 71 00:12:14.250 --> 00:12:21.720 Celine Greene: Inside yhodr groups. Now you can add a faculty group, whatever you however you want to add it. You can add guest faculty as a faculty group. 72 00:12:22.050 --> 00:12:31.440 Celine Greene: You can add lead teaching assistants as a group, whatever you want you can add a group. It's pretty straightforward. You just type the name in that box of the group, and select add group. 73 00:12:32.070 --> 00:12:45.330 Celine Greene: Now if you want to include a faculty member who's not already listed, then you do have to click add a new person. And when you do add a new person you're allowed to edit a bit of the information for that person's profile. 74 00:12:46.140 --> 00:12:58.410 Celine Greene: But one of the things you can do is from any person that's been added. You can click on their name in the list and select which faculty group, you'd like to put them in. If anything at all. 75 00:13:00.150 --> 00:13:09.690 Celine Greene: There might be available faculty members who might have given lectures or other contributions to the course, some somehow, but they're not listed on the faculty page. 76 00:13:09.990 --> 00:13:21.360 Celine Greene: But once a person is added to the faculty group, you still have to click their name in the list on the left of managed faculty groups, click the individual person's name. 77 00:13:21.720 --> 00:13:31.560 Celine Greene: And then, and only then will you see the option to edit their information or to remove them entirely from the group or to delete them entirely from the course page. 78 00:13:37.050 --> 00:13:41.460 Celine Greene: Alright, last thing I want to look at from content tools in the interest of time is the online library. 79 00:13:42.060 --> 00:13:50.040 Celine Greene: And the online library. We have lots of choices. It is a very powerful resource in CoursePlus, but I do want 80 00:13:50.700 --> 00:13:55.320 Celine Greene: One of the more traditional things we use the online library for is just simply to add a file. 81 00:13:55.800 --> 00:14:04.200 Celine Greene: However, when you add a file, it can might grow exponentially. The list and the online library. So we also have the option to organize by folders. 82 00:14:04.590 --> 00:14:15.120 Celine Greene: So you can add a file, you can add a folder you can add a web link and anything that you add. You actually can edit with a pencil icon once it's been added to the online library. 83 00:14:15.780 --> 00:14:24.480 Celine Greene: So if you were to select Add a file, you can give the file title, however you see fit. You don't have to use the file name that you've uploaded from your computer. 84 00:14:24.900 --> 00:14:33.420 Celine Greene: You can give the file title, whatever you want and you can select which folder. If you have created folders to put that file in 85 00:14:35.010 --> 00:14:38.400 Celine Greene: One of the folders that can be quite helpful is a hidden folder. 86 00:14:39.270 --> 00:14:48.540 Celine Greene: The Hidden folder allows you to archive online library items without deleting them completely. Perhaps you want to archive. 87 00:14:48.930 --> 00:15:01.410 Celine Greene: Presentation student presentations that you might have posted in a previous year. Well first create a hidden archive folder and make sure you check the box for hidden folder before you select Create folder. 88 00:15:02.760 --> 00:15:13.320 Celine Greene: Now again you have a list of library items you want to send one into that hidden archive. Well, when the library item is already included you click on that pencil icon. 89 00:15:13.710 --> 00:15:26.670 Celine Greene: And you can edit it, including which folder to put it in. So you could be putting something that was in the CoursePlus guides folder here you could change that folder and select the hidden archive folder. If you've created it. 90 00:15:30.240 --> 00:15:40.080 Celine Greene: The thing about items that you don't want to archive, but you know you truly want to delete is that you first have to. And again, this is new to CoursePlus this. 91 00:15:40.980 --> 00:15:53.460 Celine Greene: This little bit, you first have to click the Delete items button at the top of the online library. When you click that button delete items. It changes into a button that says move items. Delete. 92 00:15:53.970 --> 00:16:01.800 Celine Greene: Items that's no longer visible. However, in each folder or category in the online library, you will see a chat a trash can icon. 93 00:16:02.400 --> 00:16:12.210 Celine Greene: And you will see checkboxes in front of the individual library resources listed. If you check a box to delete an item. 94 00:16:12.930 --> 00:16:26.550 Celine Greene: You can see the checkbox is selected. Then, and only then can you click on the trash can item which will delete all of the items that are checked or selected in that folder. 95 00:16:27.450 --> 00:16:38.340 Celine Greene: You can also delete entire folders by checking the box in front of the folder name before selecting that trash can icon to delete the items. 96 00:16:45.570 --> 00:16:49.050 Celine Greene: Let's go ahead down and look at the communication tools briefly. 97 00:16:50.760 --> 00:17:05.910 Celine Greene: Announcements and class email very, very much used obviously the beginning of term on the announcements page. I do want to say that when you add an announcement. The default is to add it for five days to the course page, but you can add it as long as seven days. 98 00:17:07.680 --> 00:17:20.130 Celine Greene: You can schedule an announcement in advance, by the way. Similarly, with the class email you can enable scheduled delivery. If you select everyone in the course, including 99 00:17:21.600 --> 00:17:33.570 Celine Greene: Including any staff members or all faculty teams. If you check the box that says everyone for the class email directory, you will see the to T O field of the class email. 100 00:17:34.020 --> 00:17:43.110 Celine Greene: Is populated and you do have the option to display this email after it's sent on the class email archive page. 101 00:17:43.740 --> 00:17:58.440 Celine Greene: As I mentioned before, you can also enable scheduled delivery. So if you want an email to go out on Friday, like a week's wrap up, but you only have time to type it up on Thursday, just type up the email enable scheduled delivery. 102 00:17:59.010 --> 00:18:12.150 Celine Greene: And go ahead and select what date and time you want it to be sent on. If the email is going to everyone you might also want to select the option to display it on it as an announcement on the course homepage. 103 00:18:14.250 --> 00:18:26.940 Celine Greene: One of the things that's new to CoursePlus that's really fantastic is that you can now important messages from previous offerings of a course. So if your course has been rolled over it was offered in a previous term. 104 00:18:27.240 --> 00:18:33.540 Celine Greene: You might have some student email communications that you want to use such as getting ready for the midterm or 105 00:18:34.170 --> 00:18:37.800 Celine Greene: final steps in the class or again. Welcome to the course right 106 00:18:38.010 --> 00:18:49.200 Celine Greene: So you can actually import that message and you can tweak it if you'd like, or leave it as is, obviously, you want to read it. Make sure that you modify any dates that are mentioned or anything else. But again, 107 00:18:49.530 --> 00:19:01.710 Celine Greene: Importing messages from the last offering has proven very beneficial. It was a feature request that I think was well worth the time that was spent programming it into CoursePlus now. 108 00:19:02.550 --> 00:19:15.930 Celine Greene: If you click on the filters tab for the email, you actually can select to filter the recipients of your email by their activity inside the course. 109 00:19:16.290 --> 00:19:24.360 Celine Greene: Site that their participation in one of the activities of CoursePlus tools such as the discussion forum. 110 00:19:24.780 --> 00:19:34.920 Celine Greene: You could say I want to go ahead and I want to email. Anybody who used the sign up sheets and then you can select which signup sheet who use a sign up sheets to say that they were presenting 111 00:19:35.280 --> 00:19:43.620 Celine Greene: Next Thursday. So you would filter the recipients of the message, and then you would address your email to those individuals. 112 00:19:46.530 --> 00:19:50.010 Celine Greene: All right. Let's look really quickly at the discussion forum. 113 00:19:50.550 --> 00:20:01.560 Celine Greene: I do want to go ahead and tell you that the discussion forum home and my discussion forum home, excuse me, the discussion forum home and my discussion forum, are two views of the same thing. 114 00:20:02.010 --> 00:20:12.600 Celine Greene: But both views do show several icons listed. It depends on how the discussion forum category or topics have been set up. 115 00:20:13.380 --> 00:20:24.870 Celine Greene: So if you are in the admin view of the discussion forum home when you select to add a new category, you can go ahead and give a category name and description, etc. 116 00:20:25.230 --> 00:20:31.440 Celine Greene: You have all these options for the topics you even have the option to link it to specific course pages and everything else. 117 00:20:32.010 --> 00:20:45.480 Celine Greene: Based on the options you made when you set up the topic, excuse me, when you set up the category or even when you set up the topic, you will see different icons displayed on discussion forum home and my discussion forum. 118 00:20:46.530 --> 00:20:55.500 Celine Greene: Here is a preview of some of the icons of the icons, including that a category is going to be read only for students. So no editing by students 119 00:20:56.160 --> 00:21:09.300 Celine Greene: A category might be locked from all students so they can't students can't even read to that category. Maybe if you're developing something as a faculty team. You want it, you might want to lock the topic and then make it read only afterward. 120 00:21:10.590 --> 00:21:17.340 Celine Greene: You can have categories assigned to course groups. Those are private categories, you can have categories where only faculty 121 00:21:17.730 --> 00:21:27.840 Celine Greene: And staff can start a new topics are no new topics for this students, you can have categories and topics that require students to read the post. 122 00:21:28.140 --> 00:21:41.400 Celine Greene: Before viewing everybody else's replies, that's the PBV post before viewing. You can also say, hey, this is an assignment. I'm only going to give students 15 minutes to edit whatever they've posted in this category. 123 00:21:42.030 --> 00:21:57.990 Celine Greene: In addition, discussion forum categories can be linked to the CoursePlus gradebook. They can be a graded item, and we'll see real quick how nice that is before we leave before we end today's session. 124 00:22:00.330 --> 00:22:13.350 Celine Greene: When you're first getting ready for the term I want to highly recommend that you do create a category that's almost like a water cooler category. Questions and Answers where all the students might 125 00:22:13.740 --> 00:22:24.120 Celine Greene: Benefit from each other's questions and answers. And when you create that very important category. I want you to make sure that you actually subscribe to that category. So 126 00:22:24.660 --> 00:22:35.640 Celine Greene: When you subscribe to the category, you have the option to send a daily digest, which is helpful, especially if there's a lot of if there's a lot of activities. You don't want to get those individual emails. 127 00:22:36.060 --> 00:22:52.620 Celine Greene: Or send the individual emails, if there's not much activity on the category. So you can subscribe and you also have view options and you select how you want that subscription daily or each time a post is made and which categories. You want to be subscribed to 128 00:22:54.810 --> 00:23:00.930 Celine Greene: And when you are subscribed you just get a notification that hey, there was activity in this so and so posted, go check it out. 129 00:23:04.440 --> 00:23:08.790 Celine Greene: All right, let's go ahead and look at the 130 00:23:10.320 --> 00:23:22.050 Celine Greene: Dropbox tool. These are some of the activities and assignments, you'll see from the faculty tools page the sign up sheets, the Dropbox, the quiz Gen and the gradebook peer assessments Pathfinder. Let's look at the Dropbox tool. 131 00:23:24.060 --> 00:23:37.470 Celine Greene: When you are in managing your assignments in the Dropbox tool, you will go ahead and be able to link drop boxes to the Schedule Builder or link or have standalone Dropboxes. 132 00:23:37.830 --> 00:23:57.540 Celine Greene: So let's go ahead and look at what a standalone Dropbox might include you can see in the screenshot. Some of the job boxes that are here are actually linked to other activities such as appear assignment. Some of the job boxes might be linked to or private to specific course groups. 133 00:23:58.590 --> 00:24:16.920 Celine Greene: Let's go ahead and see a standalone Dropbox, the standalone drop boxes and they, you can go ahead and enter your assignment name and description and instructions and you can go ahead and have an open and due date. It is optional and the standalone Dropbox. 134 00:24:18.090 --> 00:24:26.400 Celine Greene: Dropbox was linked to the course schedule it would definitely have an open date that would be the same as the course schedule access starts or the available date. 135 00:24:28.200 --> 00:24:38.460 Celine Greene: And the Dropbox can also have a lot of options, including requiring the Honor Pledge. So if you require the Honor Pledge on the dropbox. 136 00:24:39.450 --> 00:24:48.060 Celine Greene: That opens up some other possibilities in terms of academic integrity and other options. You can also have timed dropboxes. 137 00:24:48.390 --> 00:24:53.610 Celine Greene: That would allow you to upload. For instance, a document that when they go into the Dropbox. 138 00:24:54.030 --> 00:25:07.230 Celine Greene: They are going to click on that document that you've uploaded. They have however much time you've given them to read and respond to the document that you've uploaded and then they have to submit it all within that same period of time. 139 00:25:08.490 --> 00:25:21.600 Celine Greene: Now when you've created a Dropbox only after you've created it, you can actually select to include assignment parts. So you might have the draft of the assignment is part one and the final submission is part two. 140 00:25:21.900 --> 00:25:35.460 Celine Greene: So one drop box can allow for more than one submission. I'm not talking about overriding a submission. I'm talking about actually having two places or even more. 141 00:25:36.300 --> 00:25:49.980 Celine Greene: That can receive submissions for one single job box. So my Dropbox might be final paper and an assignment part might be draft and the second assignment part might be final submission 142 00:25:50.880 --> 00:26:10.650 Celine Greene: So again, that's good to know. You have to create the Dropbox first before you add the assignment part and he here's one example of a Dropbox that has two assignment parts. And then one other Dropbox that only has one assignment. So you don't see the individual assignment parts listed 143 00:26:14.010 --> 00:26:16.680 Celine Greene: Let's take a quick look at the quiz generator 144 00:26:17.970 --> 00:26:27.060 Celine Greene: When you go to the quiz generator from the faculty tools page you're going to go ahead to the default view of view all quizzes and when you view all quizzes, you get a lot of information. 145 00:26:27.690 --> 00:26:38.670 Celine Greene: And you can, including the open and closed dates and you have the option to duplicate existing quizzes delete them, etc. When you click on an individual quiz name. 146 00:26:39.870 --> 00:26:40.710 Celine Greene: You will 147 00:26:41.760 --> 00:26:53.070 Celine Greene: You will go ahead and excuse me, not when you click on the individual individual quiz name. When you select to add a new quiz. You have a lot of options, including the fact that 148 00:26:54.120 --> 00:27:01.710 Celine Greene: It whether or not it's linked to a page builder page on the course site your access begins access ends date, etc. 149 00:27:02.490 --> 00:27:13.320 Celine Greene: One of the new things. One of the enhancements to CoursePlus is that you have the option in quiz setup to randomize the display of answers to multiple choice questions. 150 00:27:13.920 --> 00:27:22.140 Celine Greene: That's right. So if you have a multiple choice question. You can randomize the display of the options. If you're doing that, that means student 151 00:27:22.770 --> 00:27:31.410 Celine Greene: You know, student number 13 is not going to have the same set of same ordered multiple choice questions as student number two. 152 00:27:32.130 --> 00:27:48.000 Celine Greene: It would just be like mixing up things in an in person exam where you're making three or four copies, it's multiple choice questions, but you want to randomize the answers. So it's a little bit more difficult for students to know what their peers might be marking. 153 00:27:49.170 --> 00:27:58.080 Celine Greene: It's also, it kind of throws the game. If you have habitually make the correct choice of a multiple choice question. The last choice. 154 00:27:58.380 --> 00:28:15.990 Celine Greene: By selecting randomize the display. It's not going to be the last choice on everybody's exam, you can create it, where all of your multiple choice questions have their correct answer as the last choice you enter. But when it's actually displayed to the students those choices will be randomized 155 00:28:18.780 --> 00:28:23.250 Celine Greene: So here we have the quiz overview. So in this list of quizzes. If I had 156 00:28:23.760 --> 00:28:32.760 Celine Greene: Clicked on one individual quiz name. This is the default view the quiz overview. You'll notice that one of the options. I had in quiz setup was to write quiz instructions. 157 00:28:33.330 --> 00:28:46.110 Celine Greene: On the right is pretty good overview of this quiz. It tells me how how many attempts, the students get to, they get to continue a previous attempt or not. If it's a brand new attempt each time. 158 00:28:47.250 --> 00:28:53.820 Celine Greene: It tells you the open and close are available and due date. It tells you the total number of questions, etc. 159 00:28:56.520 --> 00:29:02.100 Celine Greene: Now if you want to add or remove questions, you can go to the question manager tab. 160 00:29:03.180 --> 00:29:10.950 Celine Greene: And the question manager tab one of the new things. This summer, the one enhancement was that you can actually filter your questions by tags. 161 00:29:11.340 --> 00:29:23.370 Celine Greene: So when you're creating your questions. If you give them metadata. Give them tags, such as the module name or perhaps lecture name that there are associated with I believe the tags. 162 00:29:24.060 --> 00:29:40.080 Celine Greene: Are limited to single words but you can put hyphens between the words if you're, if you want to use a phrase, but you can actually filter the existing questions by the tags by those metadata that you selected and that will help you to find 163 00:29:41.430 --> 00:29:44.460 Celine Greene: Questions to add or edit to your quiz attempt 164 00:29:46.530 --> 00:30:01.470 Celine Greene: Now back to, you've got a quiz you you've set it up and everything. What do you want to share with the students. Well, if you go to the Setup tab and then select sharing results so quiz setup is basically the main instructions to the quiz. 165 00:30:01.770 --> 00:30:05.160 Celine Greene: But sharing results allows you to emphasize because he 166 00:30:05.520 --> 00:30:17.640 Celine Greene: Allows you to select exactly what do you want to emphasize students when they complete the quiz. Do you want them to see something on screen, other than thank you you submitted your quiz. Do you want them to see their incorrect questions. 167 00:30:17.970 --> 00:30:31.530 Celine Greene: And also what when it is emailed, what do you want students to see their Quiz Results that are email to them again. That was in the quiz setup, but you do have to collect click on the sharing Results tab. 168 00:30:33.480 --> 00:30:43.080 Celine Greene: Now, if you ever want you should, if you ever want to test the quiz as the faculty team member you do select preview tab and then you select test the quiz. 169 00:30:43.380 --> 00:30:55.950 Celine Greene: When you select test the quiz. This opens the quiz in a new tab or men, or excuse me, a new tab or window where you are acting as if you were a student, seeing the quiz exactly as a student would see it. 170 00:30:56.430 --> 00:31:07.020 Celine Greene: Please take the quiz, make sure that it makes sense to you your submission is not going to be recorded anywhere but it again is the preview that tests the quiz is the preview of the quiz. 171 00:31:07.350 --> 00:31:17.490 Celine Greene: By the way, when that new tab or window opens on your browser, when you test the quiz that URL that web link that just opened a new tab or new browser window. 172 00:31:17.850 --> 00:31:35.130 Celine Greene: That's what you might want to share directly with the students. If you're sharing it any in any sort of text in any sort of email communication or anything else that URL for tests the quiz is what you want to share with them when it opens in that new tab or window. 173 00:31:36.930 --> 00:31:47.010 Celine Greene: So one of the most frequently asked thing about quizzes, is how do I give students special permissions. They might be sick, they might be their internet might have been down 174 00:31:47.310 --> 00:31:53.280 Celine Greene: They might not be able to get to the quiz when they expected to or when you expected to them to 175 00:31:53.730 --> 00:32:03.930 Celine Greene: So for giving people special permissions, you'll see there is a tab. Marked special permissions and when you click that tab you will see the list of students and that allows you 176 00:32:04.200 --> 00:32:17.010 Celine Greene: To give them things individual students, things like extended time if it's a time to quiz or extended number of attempts or extended availability of the quiz. So again, 177 00:32:17.730 --> 00:32:30.120 Celine Greene: You go into the quiz overview, you click the special permissions tab, you click the individual students name. And then there is the permissions that you want for that individual student you're granted right there. 178 00:32:31.500 --> 00:32:40.470 Celine Greene: So back to viewing all the quizzes. I do want to close out the quiz section quiz generator section of this recording by telling you about quiz sets. 179 00:32:40.860 --> 00:32:45.420 Celine Greene: So remember I talked to you about multiple choice questions can be randomized 180 00:32:45.960 --> 00:33:00.990 Celine Greene: In terms of the list of answers. Well quiz sets allows you to have one quiz link to the Schedule Builder or to a course page or anything else. One quiz. But when a student clicks on that quiz, they're actually getting one. 181 00:33:01.830 --> 00:33:14.880 Celine Greene: Quiz from a group a quiz set, it would be as if I had three versions of the quiz typed out on paper I shuffled the papers together and I distributed it to a class. So maybe I had three versions of the quiz. 182 00:33:15.240 --> 00:33:26.040 Celine Greene: Where there's the version A version B and version C, it was a class of 30 I had 10 of each version I shuffled the quizzes and I just distributed them randomly to the students. 183 00:33:26.610 --> 00:33:36.150 Celine Greene: Everybody in the class had the same quiz. But it was just different versions of the quiz. That's what a quiz set is all about. 184 00:33:36.690 --> 00:33:45.390 Celine Greene: So if you click quiz sets, you have to have more than one quiz available for this to be come useful if you click quiz sets. 185 00:33:45.750 --> 00:33:53.940 Celine Greene: You are prompted to select which quizzes you want to add to the set. And when you do add that to the set 186 00:33:54.780 --> 00:34:01.710 Celine Greene: You now are allowed to rename the set. You don't want to name it you know version A version B or an our 187 00:34:02.430 --> 00:34:13.830 Celine Greene: Screen cap, excuse me, screen captured example, example one and example two, we want to give the quiz set a kind of bland name that doesn't indicate that it's a quiz set 188 00:34:14.130 --> 00:34:30.540 Celine Greene: But that quiz set proctored quiz. That is what the students. That's what you're going to be linking the students to they will not know if they're getting example one or example two it's randomized, but that is what a quiz set is very nice. 189 00:34:33.840 --> 00:34:38.160 Celine Greene: All right. Lastly, from the activities and assignments. Let's go ahead and look at the courseplus gradebook. 190 00:34:39.600 --> 00:34:50.850 Celine Greene: In the coursePlus gradebook what however you set up your grade book and I do recommend that you use, of coursePlus gradebook but however you set it up, please make sure that your gradebook. 191 00:34:51.210 --> 00:35:01.110 Celine Greene: matches what you have on your syllabus in terms of the methods of assessment. If you have quizzes that are methods of assessment or 30% 192 00:35:01.440 --> 00:35:09.390 Celine Greene: In the courseplus syllabus, please make sure that there is a quizzes category in the coursePlus grade book that's worth 30% of their final grade. 193 00:35:10.170 --> 00:35:17.340 Celine Greene: So the default view that we're looking at when we go to the gradebook is actually just graded. 194 00:35:18.060 --> 00:35:25.350 Celine Greene: Grade by item we're not going to actually set up the gradebook there. We actually have to click on the words setup gradebook. 195 00:35:26.130 --> 00:35:36.300 Celine Greene: When we do, we can create graded items we can create categories to hold these graded items we can have a gradebook that goes by points, we can have a gradebook that goes by percentages. 196 00:35:36.630 --> 00:35:45.960 Celine Greene: We can have a gradebook that includes extra credit items we can have a gradebook that includes items that don't count towards the final grade. 197 00:35:46.620 --> 00:36:01.650 Celine Greene: When you click Create a graded item, you have the option to again based on if it was a great book that was based on percentages, then it would prompt you to enter the percent but this grade book was 198 00:36:02.670 --> 00:36:11.580 Celine Greene: Created by points. So you have to enter a maximum possible points you give the graded item name. And as I said you exclude it from the grade. 199 00:36:12.270 --> 00:36:23.400 Celine Greene: final grade or you can count it as extra credit if this gradebook item is automatically graded, such as a truly multiple choice quiz generator activity. 200 00:36:24.240 --> 00:36:35.220 Celine Greene: If you link to quiz generator activity to the gradebook. It can be automatically graded if it is automatically graded. Go ahead and select display grade and student view. 201 00:36:35.790 --> 00:36:45.000 Celine Greene: If it's not automatically graded or for some reason you don't want the students to see the grade as soon as they as the item is graded. 202 00:36:45.540 --> 00:36:53.730 Celine Greene: Let's face it, if a quiz is open for a week and students are getting some students are getting their grades and seeing them on Tuesday. 203 00:36:54.180 --> 00:36:58.920 Celine Greene: And other students aren't taking it till Friday and students on Tuesday are seeing that the 204 00:36:59.250 --> 00:37:10.320 Celine Greene: Quiz was a little rough. They didn't score as well as they could. The students who aren't taking it till Friday might have an advantage because the students who took it on Tuesday might have talked about the results, etc. 205 00:37:10.860 --> 00:37:15.390 Celine Greene: Might have talked about the feedback. So be very careful for display grade in student view. 206 00:37:15.930 --> 00:37:28.710 Celine Greene: I would suggest this would be very useful for something that's a self assessment, maybe something that is excluded from the final grade. It's a self check. Go ahead and display the grade in student view as soon as it's graded automatically 207 00:37:29.970 --> 00:37:32.310 Celine Greene: It displays in the student view of the gradebook. 208 00:37:33.900 --> 00:37:42.210 Celine Greene: Okay, so when you are ready to manually enter grades you can select to enter grades by item or by student 209 00:37:42.540 --> 00:37:52.290 Celine Greene: So let's go ahead and look at enter grades by item, you see the list of items that need to be graded. You click on any one of those items and you see the list of students who have 210 00:37:52.980 --> 00:38:00.510 Celine Greene: Hopefully taken it the eyeball and that first column shows whether or not you're going to display the grades when they're available to the students. 211 00:38:01.140 --> 00:38:08.520 Celine Greene: And then there's a lot of other information on here, one of the things the CoursePlus gradebook allows you to do. 212 00:38:08.940 --> 00:38:20.280 Celine Greene: Is to return items to the student. If you have a Dropbox activity and you've downloaded those Dropbox items and they're Word files and then you comment right in the Word file. 213 00:38:20.520 --> 00:38:31.260 Celine Greene: And you save each Word file with your comments on your computer you can zip up that Word file and upload the feedback to all students that zipped file. 214 00:38:32.430 --> 00:38:39.180 Celine Greene: And it returns them their original documents that they've submitted with your comments embedded in them. It's really great. 215 00:38:39.810 --> 00:38:49.740 Celine Greene: And the other thing is you can perhaps have a feedback file that goes to all the students, maybe it's an answer key with full explanation from an activity they they did. 216 00:38:50.160 --> 00:39:02.460 Celine Greene: And so you can compose. You can pose you can compose text feedback for all students or you can compose, or excuse me, upload a file a file and answer key for instance that goes toward all students. 217 00:39:02.940 --> 00:39:10.410 Celine Greene: Maybe you're going to upload the rubric that you used a blank rubric that used toward all students and then an additional 218 00:39:11.070 --> 00:39:23.700 Celine Greene: Besides that class text feedback and they file, going to the class, you can actually upload individual files or individual comments in addition to class wide feedback. 219 00:39:24.240 --> 00:39:39.930 Celine Greene: You will see in this screen grab that for instance, Luke Cage has class white text comment available, plus the faculty member has uploaded individual file for him to view when 220 00:39:41.070 --> 00:39:48.150 Celine Greene: The items are ready to be returned if you want, you can go ahead and send an email to the student that they're graded items are available. 221 00:39:48.420 --> 00:39:58.320 Celine Greene: Or getting returned and they can visit the gradebook to find out the information as soon as you click Send email that will turn on the eyeball, so that the grade is displayed. 222 00:39:58.800 --> 00:40:17.100 Celine Greene: So if you do not want the grade to be displayed to the students do not make the eyeball visible for display grades and do not click Send email after you've created the item. It's oftentimes best to wait until everybody has 223 00:40:18.180 --> 00:40:29.160 Celine Greene: Has their grades completed or excuse me until the faculty team has graded everybody and then and only then send the email to let students know it is now visible, they can get logged into CoursePlus 224 00:40:29.640 --> 00:40:38.220 Celine Greene: Look at the gradebook find out their grade and get any feedback that you sent them. Another way to grade items by the way is by student. This is helpful. 225 00:40:39.210 --> 00:40:55.920 Celine Greene: If, for instance, you have one student who might have missed several assignments. So you're grading several at once. So you would click to instead of enter grades by item you select enter grades by student and you'll see all the great book items listed, you can go ahead and enter 226 00:40:57.630 --> 00:41:03.630 Celine Greene: Enter that individual students feedback. Same thing with send email and the eyeball and the feedback. 227 00:41:06.030 --> 00:41:11.700 Celine Greene: I do you want to point out one specific great book item, and that is something that might be linked to the discussion forum. 228 00:41:12.000 --> 00:41:20.790 Celine Greene: What's really nice is that the discussion forum, if in the setup of a category selected that the discussion forum is linked to a gradebook item. 229 00:41:21.660 --> 00:41:32.370 Celine Greene: You can actually great right inside the discussion forums itself, the student won't see the grade nor your feedback in the discussion forum topic or category. 230 00:41:32.790 --> 00:41:41.700 Celine Greene: But you can go ahead and anywhere in the graded category, the category that is linked to the gradebook. You can look at all. 231 00:41:42.180 --> 00:41:50.850 Celine Greene: The students posts all across the topics. So in this screenshot example, we see Fiona Shrek wrote a comment. 232 00:41:51.390 --> 00:42:04.860 Celine Greene: On a topic and the faculty member gave her a low score and text feedback Fiona is not going to see it in the gradebook. But the faculty member will see any place in the discussion forum. 233 00:42:05.340 --> 00:42:15.960 Celine Greene: That Fiona posted and that text feedback and that grade is carried back to the gradebook so Fiona will get that text feedback and we'll get that grade. 234 00:42:16.380 --> 00:42:26.430 Celine Greene: From the gradebook as long as the item is visible but the faculty gets to enter that text feedback and grade right in the discussion forum itself. 235 00:42:29.040 --> 00:42:32.370 Celine Greene: All right, let's move ahead to the Administrative Tools. 236 00:42:33.690 --> 00:42:43.410 Celine Greene: The in the Administrative Tools. There's a lot of options, but one of the ones that I want to point out is a student activity reports the student activity reports. 237 00:42:43.950 --> 00:42:52.500 Celine Greene: Are very helpful, especially at the beginning of the term when you want to see what are the students doing. Are they coming who's missing, what's going on here. 238 00:42:53.010 --> 00:43:03.990 Celine Greene: So let's go ahead and look at some of the student activity reports we have student activity reports that include Administrative Tools such as, like I was saying that the site access, where have the students been 239 00:43:04.410 --> 00:43:10.650 Celine Greene: If you're in an on campus class, you have the class attendance. The attendance tracker for on campus class. 240 00:43:12.360 --> 00:43:20.400 Celine Greene: You can go ahead and get the discussion forum activity in the administrative report student activity reports of the administrative tools. 241 00:43:20.850 --> 00:43:30.420 Celine Greene: You can also, if you go to a course and you want to look at the evaluations. After the term is completed, you can get to the JHSPH course evaluation system rather quickly. 242 00:43:31.320 --> 00:43:35.520 Celine Greene: But let's go ahead and just take a look at one here real quick. 243 00:43:36.180 --> 00:43:45.810 Celine Greene: And that is the class attendance tool and the class attendance tool, like I said, is something that is used in an on campus face to face format usually 244 00:43:46.320 --> 00:43:53.790 Celine Greene: But you can see that you can add sessions. Now you can use this virtually, you can go ahead and tell students the code. 245 00:43:54.150 --> 00:44:04.350 Celine Greene: To mark themselves present in the class attendance. You can do this virtually, but it is most useful oftentimes in the face to face on campus sessions. 246 00:44:05.310 --> 00:44:12.570 Celine Greene: In addition, again, very important, especially at the start of the term. There is a report of site access 247 00:44:13.020 --> 00:44:29.370 Celine Greene: The non participating students in the past week. It's good to take a quick look. And when you see who hasn't participated in the past week, then you might want to reach out to that individual students, of course, now that the CoursePlus emails filters tool. 248 00:44:30.510 --> 00:44:45.180 Celine Greene: Allows you to filter by site attendance. Excuse me. site activity, you can go ahead and use that also to reach out to them. But this is a good glimpse of the things you can see can see in this particular screenshot that one student 249 00:44:45.750 --> 00:44:53.940 Celine Greene: Did not log into the course site in the past week, which means they also didn't discuss they also did not post any discussion forum. 250 00:44:54.270 --> 00:45:09.390 Celine Greene: Or view any lectures. However, they might have they, it seems like this one student attended or watched a live talk which means somebody probably sent them the link or they got the link the week before when they were in the course site. 251 00:45:10.620 --> 00:45:19.260 Celine Greene: But again, they did something this week just not logging into the course website not posting to a discussion forum not watching any lectures. 252 00:45:19.770 --> 00:45:30.600 Celine Greene: So that one is a particular interest in case you might say, well, how did they get the link to the live talk and you might again one further investigate it can be very useful. 253 00:45:33.000 --> 00:45:43.560 Celine Greene: All right. And we to talk about navigation tools before, but let's so there's not much else to say there. Let's go ahead and 254 00:45:44.850 --> 00:45:56.820 Celine Greene: Talk about where you can get more help to help yourself. You can go to this teaching toolkit site. Some of these videos might be a little bit outdated. But if you go to tiny URL dot com the CoursePlus refresher. 255 00:45:57.450 --> 00:46:03.390 Celine Greene: That has a lot of information, because we have a lot of videos to help you learn the individual tools. 256 00:46:04.410 --> 00:46:17.190 Celine Greene: In addition, you can learn more at these websites that are listed here. Everything from CTL help to our events page I do recommend highly that you subscribe to the CoursePlus blog. 257 00:46:21.630 --> 00:46:28.500 Celine Greene: Sorry that you subscribe to the CoursePlus blog and that you familiarize yourself with the CoursePlus guide. 258 00:46:29.670 --> 00:46:40.140 Celine Greene: Okay. Well, that was a lot of information in a short amount of time might have seemed like a lot of long amount of time, but it is there's so much to cover and we didn't even get through all of it. 259 00:46:40.560 --> 00:46:59.370 Celine Greene: But I want to emphasize the discussion forums. Subscribe now to the discussion forum that is the water cooler and or the administrative questions topic category that you might have made it a discussion forum, set up your gradebook learn the class email tool. 260 00:47:00.630 --> 00:47:02.040 Celine Greene: Understand the 261 00:47:03.120 --> 00:47:11.460 Celine Greene: Activity Reports and course. Plus, there's so much more to explore. But those ones familiarize yourself now with now. 262 00:47:11.910 --> 00:47:24.240 Celine Greene: Refresh your when you go back and you start using quizzes and you're saying, How do I give students special permissions. Again, you can come back to this video just for the little oh yeah I knew I saw it someplace. 263 00:47:24.690 --> 00:47:29.790 Celine Greene: Anyway, I do want to thank you for joining me today and I hope you found this valuable. Goodbye.